Global Administrative Assistant & Office Operations Lead

Tricon Switzerland SA; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Tricon Switzerland SA in Houston is seeking an Administrative Assistant to support the day-to-day operations of its headquarters, including office operations, travel, events, vendors, and employee support. This hands-on role requires initiative, judgment, and follow-through to keep the office organized and welcoming.

You will work closely with the local team and Global Administrative and Facilities Manager, coordinating priorities and providing day-to-day guidance while ensuring efficient

Qualifications

• 5+ years of experience in an administrative/office roles
• Experience leading a team or acting as a lead administrative resource is a plus
• Strong organizational and time-management skills in a fast-paced environment
• Proactive, hands-on approach with ability to handle routine and complex tasks
• Excellent interpersonal and communication skills with executives, vendors, and partners
• Strong judgment and professionalism handling confidential matters

Responsibilities

• Support day-to-day office operations and address administrative needs
• Ensure kitchen, meeting rooms, and common areas are organized and stocked
• Coordinate office meals, catering, and supplies
• Manage relationships with vendors, maintenance providers, and facilities
• Arrange domestic and international travel and bookings for staff
• Assist with visa matters and travel documentation as needed
• Coordinate meetings, events, and special projects
• Provide admin support to executives and employees
• Handle invoices, expenses, and purchase records
• Support onboarding and office access for new hires
• Collaborate with Office Coordinator and Global Administrative and Facilities Manager
• Improve administrative processes and prioritize tasks
• Provide coverage during absences or busy periods

Skills

Organizational skills

Time-management

Proactive approach

Interpersonal communication

Judgment and discretion

Follow-through

Tools

Microsoft Office

Navan / travel platforms

Job description

Tricon Switzerland SA in Houston is seeking an Administrative Assistant to support the day-to-day operations of its headquarters, including office operations, travel, events, vendors, and employee support. This hands-on role requires initiative, judgment, and follow-through to keep the office organized and welcoming.

You will work closely with the local team and Global Administrative and Facilities Manager, coordinating priorities and providing day-to-day guidance while ensuring efficient