Executive Assistant to Global Head, Credit & Insurance

Macquarie Bank Limited; New York (NY); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave with donation matching

Extensive paid annual leave

Flexible/hybrid working arrangements

Job summary

Macquarie Asset Management seeks an experienced Executive Assistant to support the Global Head and potentially other senior leaders within the Credit & Insurance teams. The role requires expert calendar management across Sydney, Asia, London, and New York, plus travel planning, meeting coordination, and high-level discretion.

You will build strong partnerships across the senior leadership group, prepare meeting materials, take minutes, and handle sensitive information with confidentiality.

Qualifications

• 7-10+ years of experience supporting senior executives (Managing Director or equivalent level).
• Experience managing complex, multi-time zone international travel and scheduling.
• Exceptional written and verbal communication skills, including experience taking accurate minutes for senior committees.
• Highly organized with excellent attention to detail and the ability to manage multiple competing priorities under pressure.
• Flexibility to work outside of standard hours to accommodate problem solving and global scheduling needs.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and experience with tools such as Concur and Coupa.

Responsibilities

• Manage a complex, high-volume calendar spanning multiple time zones.
• Schedule meetings involving senior stakeholders, external clients, regulators, and board members across time zones.
• Prepare, format and distribute meeting agendas and materials; coordinate contributions.
• Attend Executive Committee meetings to take accurate minutes.
• Arrange complex, multi-leg international travel itineraries including visas.
• Coordinate logistics for global town halls and leadership events across regions.
• Act as first point of contact for the Global Head and manage confidential inquiries with discretion.
• Collaborate with other EAs to coordinate cross-functional scheduling and dependencies.
• Create purchase orders and invoices via Coupa and manage monthly expense claims via Concur.
• Provide coverage for other Executive Assistants as needed.

Skills

Executive support

Multi-time zone scheduling

Minutes taking

Travel coordination

Strong communication

MS Office

Concur

Coupa

Discretion & confidentiality

Problem solving

Tools

Outlook

PowerPoint

Excel

Word

Job description

Macquarie Asset Management seeks an experienced Executive Assistant to support the Global Head and potentially other senior leaders within the Credit & Insurance teams. The role requires expert calendar management across Sydney, Asia, London, and New York, plus travel planning, meeting coordination, and high-level discretion.

You will build strong partnerships across the senior leadership group, prepare meeting materials, take minutes, and handle sensitive information with confidentiality.