Global Executive Operations Coordinator

Duke University; Durham (NC); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Duke University in Durham, NC, seeks an experienced Executive Operations Administrator to support the Chancellor Emeritus for Health Affairs. You will manage the CE's calendar, arrange complex national and international travel, and coordinate with global partners across time zones.

You will draft communications, prepare reports, track expenses, and develop operational workflows to sustain high-impact engagement. Hybrid role with discretion and strategic problem solving valued.

Qualifications

• Six years of progressive administrative or project management experience.
• Two years of related business or administrative experience.
• Fluency with managing engagements across multiple time zones.
• Ability to assimilate to new projects and partners and maintain portfolio knowledge.

Responsibilities

• Be the primary steward of the Chancellor Emeritus's calendar and engagements.
• Coordinate complex national and international travel with detailed itineraries.
• Draft, edit and prepare correspondence and reports; ensure policy compliance.
• Generate complex reports and lead weekly status meetings with the CE team.
• Support budgetary needs and prepare financial and operational analyses.
• Manage purchasing and office/IT equipment with accurate expense tracking.
• Coordinate visits, events budgets, and engagement invitations across global partners.
• Oversee administrative operations and delegate work to CE team members.

Skills

Time zone management

Executive support

Project management

Discretion/Confidentiality

Communication skills

Tools

Zoom

Job description

Duke University in Durham, NC, seeks an experienced Executive Operations Administrator to support the Chancellor Emeritus for Health Affairs. You will manage the CE's calendar, arrange complex national and international travel, and coordinate with global partners across time zones.

You will draft communications, prepare reports, track expenses, and develop operational workflows to sustain high-impact engagement. Hybrid role with discretion and strategic problem solving valued.