Executive Administrative Specialist, Patient Care

Duke Careers; Durham (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Duke Health in Durham, NC seeks an Administrative Specialist to support the Chief Nursing and Patient Care Officer. This role requires proactive, discreet, executive‑level administrative work, handling time management, communications, and sensitive information with independent judgment.

The ideal candidate will coordinate meetings, travel, and content for presentations, while maintaining strong collaboration with internal and external partners.

Qualifications

• High school education or equivalent with five years of administrative support experience of increasing variety, complexity and demonstration of work leadership.
• Two years postsecondary education with three years of experience, or equivalent combination of education/experience.
• Experience supporting leadership is highly preferred.

Responsibilities

• Manage the CNO’s calendar, evaluate, prioritize and organize requests for her time.
• Coordinate meetings with internal and external stakeholders; use independent judgment to ensure time is aligned with priorities.
• Track action items, deadlines, and key deliverables to ensure timely completion.
• Handle sensitive and confidential information with discretion.
• Prepare expense reports, invoices, and purchase requests with minimal oversight, resolving discrepancies.
• Own assigned processes and administrative office projects end-to-end.
• Work independently, anticipate needs, mitigate risks, and keep the office informed of changes.
• Coordinate travel logistics and accommodations including itineraries, flights, lodging, and transportation
• Act as a collaborative team player who supports teammates.

Skills

Communication

Critical thinking

Time management

Confidentiality

Collaboration

Initiative

Technical proficiency

Microsoft Office

Concur

SAP

Zoom/Teams

Education

High school or equivalent + 5 years admin support experience

2 years postsecondary + 3 years experience

Tools

Microsoft Office

Zoom

Teams

Concur

SAP

Job description

Duke Health in Durham, NC seeks an Administrative Specialist to support the Chief Nursing and Patient Care Officer. This role requires proactive, discreet, executive‑level administrative work, handling time management, communications, and sensitive information with independent judgment.

The ideal candidate will coordinate meetings, travel, and content for presentations, while maintaining strong collaboration with internal and external partners.