Global Executive Coordinator: AI-Driven Support for Leaders

USA - 3316 Takeda Development Center Americas, Inc.; Kendall Square (MA); Hybrid; USD 52,000 - 81,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Takeda in Cambridge, MA is seeking an Executive Coordinator to enable senior leaders to operate at peak effectiveness by delivering comprehensive administrative support, sophisticated calendar management, and international travel coordination.

You will leverage Microsoft 365 Copilot and other approved AI-enabled tools to improve productivity, governance processes, and leadership communications, while maintaining the highest standards of confidentiality in a global matrix organization.

Qualifications

• 8+ years of progressive executive support or administrative leadership experience.
• 3+ years supporting VP-level leaders or equivalent senior executives.
• Experience in complex global/matrixed organizations with calendar and travel management.

Responsibilities

• Manage executive calendars across time zones and prioritize competing demands.
• Coordinate domestic and international travel and detailed itineraries.
• Prepare materials and logistics for leadership meetings and governance forums.
• Maintain confidential documents and executive information with integrity.
• Support onboarding/offboarding and continuity of leadership support.

Skills

Executive support

Calendar management

Travel coordination

Communication

Education

Bachelor's degree

Tools

Microsoft 365

Outlook

Teams

Job description

Takeda in Cambridge, MA is seeking an Executive Coordinator to enable senior leaders to operate at peak effectiveness by delivering comprehensive administrative support, sophisticated calendar management, and international travel coordination.

You will leverage Microsoft 365 Copilot and other approved AI-enabled tools to improve productivity, governance processes, and leadership communications, while maintaining the highest standards of confidentiality in a global matrix organization.