Strategic Executive Coordinator for R&D Leadership

USA - 3316 Takeda Development Center Americas, Inc.; Cambridge (MA); Hybrid; USD 52,000 - 81,000; Full time

Job summary

Takeda seeks an Executive Coordinator to provide high-level administrative support to senior leaders, manage complex calendars, travel, and communications with discretion and confidentiality. The role operates across a matrixed Research organization and partners with HR on talent processes.

Hybrid work in Boston, MA with minimal travel, an opportunity to influence leadership productivity, drive process improvements, and foster culture while supporting global teams.

Qualifications

• High school diploma/GED required.
• Associate or bachelor’s degree preferred.
• Minimum 8 years of relevant work experience or equivalent, preferably within a BioPharma environment.
• Clear, concise, professional written and verbal communication.
• Strong prioritization and multitasking abilities; independent work capability.
• Discretion and integrity in handling sensitive information.
• Flexible and efficient in a dynamic, fast-paced environment.
• Resourceful problem-solving and proactive issue resolution.
• Meticulous attention to detail in administrative tasks.
• Strong interpersonal and diplomatic relationship management.

Responsibilities

• Provide executive support: manage complex calendars, travel, and correspondence.
• Support leadership with research, data, and decision-making materials.
• Model leadership behaviors and mentor administrative colleagues.
• Organize meetings, events, and workshops with agenda development and note-taking.
• Participate in Research Admin CoP and support enterprise initiatives.
• Act as liaison between executives and stakeholders for timely communications.
• Coordinate promotion cycle logistics and employee development logistics with HR.
• Identify and implement process improvements to elevate team capabilities.
• Onboard new employees and optimize onboarding workflows.
• Serve as a knowledge resource for the assigned function and support special projects.

Skills

Communication

Organizational skills

Confidentiality

Adaptability

Proactive problem-solving

Attention to detail

Interpersonal skills

Influence without authority

Professionalism

Collaboration

Global collaboration

Initiative

Education

High school diploma/GED

Associate degree

Bachelor’s degree preferred

Job description

Takeda seeks an Executive Coordinator to provide high-level administrative support to senior leaders, manage complex calendars, travel, and communications with discretion and confidentiality. The role operates across a matrixed Research organization and partners with HR on talent processes.

Hybrid work in Boston, MA with minimal travel, an opportunity to influence leadership productivity, drive process improvements, and foster culture while supporting global teams.