AI-Powered Executive Assistant to Head of HR

Wellington Management; Boston (MA); On-site; USD 60,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonus

Comprehensive benefits package

4 days in-office, 1 day remote

Job summary

Wellington Management in Boston seeks an Executive Assistant to provide high-level administrative support to the Head of Human Resources and senior leaders, helping manage a fast-moving agenda with discretion and sound judgment. You will manage calendars, travel, meetings, and projects, leverage AI and Copilot to enhance processes, and partner across HR and leadership to ensure priorities move forward.

You will be a proactive, detail-oriented partner who thrives in a fast-paced environment and

Qualifications

• Minimum 5 years in an administrative role in a professional services organization.
• Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, PowerPoint) and Microsoft Co-pilot; a curiosity for improving processes.
• Comfort adopting new technologies and using AI and data-driven insights to streamline workflows.
• Outstanding interpersonal and communication skills with executive presence and discretion.
• Strong service orientation, proactive problem-solving, and anticipation of needs.

Responsibilities

• Proactively manage a complex calendar for the Head of HR and senior leaders, coordinating with CEO and committees.
• Organize logistics for internal and external meetings, collaborating with assistants across the firm.
• Prepare and submit expense reports and review expenses on behalf of HR.
• Plan and book domestic and international travel with detailed itineraries.
• Provide cross-coverage and backup support to other Executive Assistants and leadership teams.
• Anticipate needs, manage trade-offs, and maintain momentum across priorities.
• Build collaborative relationships with senior leaders, HR colleagues, and external contacts.
• Track commitments, follow-ups, and deadlines across workstreams to ensure progress.
• Assist in meeting and Town Hall presentations using PowerPoint and Copilot.
• Coordinate year-end performance scheduling and documentation.
• Lead onboarding for all new HR team members.

Skills

Calendar management

Meeting coordination

Expense management

Travel planning

Stakeholder liaison

PowerPoint

Copilot

Tools

Microsoft Co-pilot

MS Office

PowerPoint

Job description

Wellington Management in Boston seeks an Executive Assistant to provide high-level administrative support to the Head of Human Resources and senior leaders, helping manage a fast-moving agenda with discretion and sound judgment. You will manage calendars, travel, meetings, and projects, leverage AI and Copilot to enhance processes, and partner across HR and leadership to ensure priorities move forward.

You will be a proactive, detail-oriented partner who thrives in a fast-paced environment and