Executive Coordinator: AI Scheduling & Travel

Apply; Ann Arbor, Northern (MI, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Deepgram is seeking an Executive Assistant to support the CEO and CTO in Ann Arbor, MI. You will own scheduling, travel, inbox triage, and office operations, enabling executives to focus on strategy.

This role requires hands-on experience with executive support, meticulous attention to detail, and a comfort with AI-driven process improvements. You’ll join a fast-paced, AI-forward team and be part of a growing, high-impact function that partners across the company to enable efficient leadership

Qualifications

• Experience directly supporting executives.
• Exceptional attention to detail and calendar coordination across time zones.
• Daily use of AI tools to automate tasks and improve processes.
• Clear, professional written communication representing executives.
• Sound judgment with confidential information.
• Ability to juggle competing requests under time pressure.
• Regular in-office presence within commuting distance of Ann Arbor, MI.

Responsibilities

• Own scheduling for the CEO and CTO and maintain a clean, conflict-free calendar.
• Plan and manage complex travel end to end.
• Support inbox management for the CTO and triage for the CEO.
• Run day-to-day office operations in Ann Arbor and manage vendors and visitors.
• Plan logistics for leadership offsites, dinners, and team events.
• Keep expenses and corporate card reconciliations up to date.
• Leverage AI to reduce manual work and share learnings with the team.

Skills

Executive support

Calendar management

Travel booking

AI tools

Written communication

Attention to detail

Time-zone coordination

Discretion

Job description

Deepgram is seeking an Executive Assistant to support the CEO and CTO in Ann Arbor, MI. You will own scheduling, travel, inbox triage, and office operations, enabling executives to focus on strategy.

This role requires hands-on experience with executive support, meticulous attention to detail, and a comfort with AI-driven process improvements. You’ll join a fast-paced, AI-forward team and be part of a growing, high-impact function that partners across the company to enable efficient leadership