Global Executive Assistant & Travel Coordinator

Ivanhoe Electric; Tempe (AZ); On-site; USD 48,000 - 64,000; Full time

Job summary

Ivanhoe Electric in Tempe, AZ is seeking a full-time Administrative Assistant to support corporate staff. You will manage calendars, coordinate travel, prepare expense reports, and assist with events and meetings.

Ideal candidates have 5–7+ years in an administrative role, strong Microsoft Office skills (Office 365), excellent communication and organizational abilities, and a discreet, self-starting work style.

Qualifications

• High school diploma or equivalent.
• 5-7+ years of experience as an Administrative Assistant or similar role.
• Ability to work in a fast-paced environment.
• Proficient with Microsoft Office Suite (Office 365).
• Excellent communication and organizational skills.
• Knowledge of office management principles and procedures.
• Self-starter with the ability to work independently as well as in a group.
• Detail-oriented with good time management skills and the ability to prioritize work.
• Ability to handle personal and private information in strict confidence.

Responsibilities

• Assistant to corporate Executive staff.
• Coordinate and manage detailed travel itineraries, including any visa or travel documentation that is required.
• Manage correspondence, draft letters and documents, and route correspondence.
• Organize, plan, and prepare for meetings, including gathering documents and managing meeting logistics.
• Complete expense reports and reconcile receipts for Corporate Card transactions.
• Other duties as assigned.

Skills

Office administration

Microsoft Office

Communication skills

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Ivanhoe Electric in Tempe, AZ is seeking a full-time Administrative Assistant to support corporate staff. You will manage calendars, coordinate travel, prepare expense reports, and assist with events and meetings.

Ideal candidates have 5–7+ years in an administrative role, strong Microsoft Office skills (Office 365), excellent communication and organizational abilities, and a discreet, self-starting work style.