Executive Assistant & Global Travel Coordinator

ADP, Inc.; Tempe (AZ); On-site; USD 52,000 - 68,000; Full time

Job summary

Ivanhoe Electric is seeking a detailed and proactive Administrative Assistant to support our corporate staff on a full-time basis. This role will manage calendars and meetings, coordinate international travel, prepare expense reports, and assist with corporate events, ensuring smooth daily operations.

The ideal candidate has a high school diploma, 5–7+ years of administrative experience, excellent communication and organizational skills, and a strong ability to work independently while

Qualifications

• High school diploma or equivalent.
• 5-7+ years of experience as an Administrative Assistant or a similar role.
• Ability to work in a fast-paced environment.
• Proficient with Microsoft Office Suite (Office 365).
• Excellent communication and organizational skills.
• Knowledge of office management principles and procedures.
• Self-starter with the ability to work independently as well as in a group.
• Detail-oriented with good time management skills and the ability to prioritize work.
• Ability to handle personal and private information in strict confidence.

Responsibilities

• Assistant to corporate Executive staff.
• Coordinate and manage detailed travel itineraries, including any visa or travel documentation that is required.
• Manage correspondence, draft letters and documents, and route correspondence.
• Organize, plan, and prepare for meetings, including gathering documents and managing meeting logistics.
• Complete expense reports and reconcile receipts for Corporate Card transactions.
• Other duties as assigned.

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Ivanhoe Electric is seeking a detailed and proactive Administrative Assistant to support our corporate staff on a full-time basis. This role will manage calendars and meetings, coordinate international travel, prepare expense reports, and assist with corporate events, ensuring smooth daily operations.

The ideal candidate has a high school diploma, 5–7+ years of administrative experience, excellent communication and organizational skills, and a strong ability to work independently while