Executive Assistant

Ivanhoe Electric; Tempe (AZ); On-site; USD 48,000 - 64,000; Full time

Job summary

Ivanhoe Electric in Tempe, AZ is seeking a full-time Administrative Assistant to support corporate staff. You will manage calendars, coordinate travel, prepare expense reports, and assist with events and meetings.

Ideal candidates have 5–7+ years in an administrative role, strong Microsoft Office skills (Office 365), excellent communication and organizational abilities, and a discreet, self-starting work style.

Qualifications

• High school diploma or equivalent.
• 5-7+ years of experience as an Administrative Assistant or similar role.
• Ability to work in a fast-paced environment.
• Proficient with Microsoft Office Suite (Office 365).
• Excellent communication and organizational skills.
• Knowledge of office management principles and procedures.
• Self-starter with the ability to work independently as well as in a group.
• Detail-oriented with good time management skills and the ability to prioritize work.
• Ability to handle personal and private information in strict confidence.

Responsibilities

• Assistant to corporate Executive staff.
• Coordinate and manage detailed travel itineraries, including any visa or travel documentation that is required.
• Manage correspondence, draft letters and documents, and route correspondence.
• Organize, plan, and prepare for meetings, including gathering documents and managing meeting logistics.
• Complete expense reports and reconcile receipts for Corporate Card transactions.
• Other duties as assigned.

Skills

Office administration

Microsoft Office

Communication skills

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

We are a United States-based minerals exploration and development company with a focus on supporting American supply chain independence by finding and delivering copper and other critical metals vital to advanced manufacturing, infrastructure development, technology, and national security.

We use our powerful Typhoon™ geophysical surveying system, together with advanced data analytics provided by our subsidiary, Computational Geosciences Inc., to accelerate and de-risk the mineral exploration process in the search for new deposits of critical metals that may otherwise be undetectable by traditional exploration technologies.

By advancing our portfolio of critical metals exploration projects, headlined by the Santa Cruz Copper Project in Arizona, we intend to contribute to domestic supply by developing resources that support industrial and strategic sectors. We also operate exploration joint ventures and alliances in Saudi Arabia with Maaden, in Chile with Sociedad Química y Minera de Chile ("SQM"), and in the United States with BHP.

We are committed to building strong relationships with our local communities and responsibly developing our projects by incorporating best practices for health, safety, and environmental standards; water management; protecting local cultural heritage and biodiversity; and minimizing our environmental footprint.

To learn more about us and our projects, please visit www.ivanhoeelectric.com.

Job Summary:

This full-time position will provide day-to-day support for corporate staff members. This assistant will organize and manage calendars and meetings, coordinate travel (including obtaining appropriate visas and documentation for international travel), prepare and process expense reports, assist in coordinating corporate events, and may also be asked to perform other duties as assigned.

Duties and Responsibilities:

• Assistant to corporate Executive staff.
• Coordinate and manage detailed travel itineraries, including any visa or travel documentation that is required.
• Manage correspondence, draft letters and documents, and route correspondence.
• Organize, plan, and prepare for meetings, including gathering documents and managing meeting logistics.
• Complete expense reports and reconcile receipts for Corporate Card transactions.
• Other duties as assigned.

Skills and Experience Required:

• High school diploma or equivalent.
• 5-7+ years of experience as an Administrative Assistant or a similar role.
• Ability to work in a fast-paced environment.
• Proficient with Microsoft Office Suite (Office 365).
• Excellent communication and organizational skills.
• Knowledge of office management principles and procedures.
• Self-starter with the ability to work independently as well as in a group.
• Detail-oriented with good time management skills and the ability to prioritize work.
• Ability to handle personal and private information in strict confidence.

Diversity Statements:

Ivanhoe Electric is an equal opportunity employer that recognizes the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, or other characteristics in accordance with the relevant governing laws.

The Company offers a professional, entrepreneurial office environment and the opportunity to work alongside and grow with talented colleagues. The Company offers competitive compensation and an employee benefits package.