Contract Executive Assistant!

Vaco by Highspring; Phoenix (AZ); On-site; USD 38,572 - 48,216; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

A staffing and consulting firm is seeking an Executive Assistant in Phoenix, AZ to support multiple VPs in a fast-paced environment. This contract role is focused on providing high-level administrative support, managing complex schedules, and organizing detailed travel plans. The ideal candidate will possess strong communication and organizational skills along with experience in expense reporting and event logistics. This position is fully onsite and offers a competitive pay range based on experience.

Qualifications

• Skill in managing complex calendars and tasks.
• Ability to organize intricate travel arrangements.
• Experience with preparing and reconciling expense reports.

Responsibilities

• Deliver high-level administrative support to the Executive Vice President.
• Organize domestic travel arrangements and itineraries.
• Prepare and reconcile monthly expense reports.
• Manage conference and travel budgets.
• Keep SOPs for travel processes current.
• Collaborate with the sales team on industry events.
• Manage logistics for events and travel.

Skills

Oral and written communication skills

Planning and coordination

Analytical skills

Job description

Position Overview

Executive Assistant at a client in their Phoenix, AZ office. This Executive Assistant will support multiple VP's in a fast‑paced environment. The position is a contract‑to‑hire role, fully onsite, and is hiring immediately.

Location

Phoenix, AZ

Direct message the job poster from Vaco by Highspring.

Pay and Benefits

Base pay range: $28.00/hr - $35.00/hr. The role pays up to $35 per hour depending on experience. The candidate may also be eligible for discretionary bonuses and participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Key Responsibilities

• Deliver high‑level administrative support to the Executive Vice President by managing complex calendars, prioritizing tasks, and ensuring smooth day‑to‑day operations.
• Organize intricate domestic travel arrangements, creating efficient, cost‑effective itineraries while adapting to last‑minute changes as needed.
• Prepare, review, and reconcile monthly expense reports and American Express statements with precision, ensuring adherence to company policies.
• Oversee conference and travel budgets, providing timely reporting and actionable insights to support strategic financial management.
• Keep Standard Operating Procedures (SOPs) for travel processes current and consistent, promoting clarity and alignment across the team.
• Act as a collaborative partner to the sales team, contributing to the planning and execution of industry events, conferences, and sponsorships.
• Manage logistics for group travel, event registration, branded collateral (including mockup review, ordering, and assembly), and client‑facing events by coordinating with internal stakeholders and external vendors.

Knowledge, Skills & Abilities

• Skill in oral and written communications.
• Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures.
• Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone.

Seniority Level

Mid‑Senior level.

Employment Type

Contract.

Job Function

Administrative.