Global Executive Assistant to Senior Leaders

Fonterra; Chicago (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

Based in Chicago, Fonterra is seeking an experienced Personal Assistant to support senior leaders responsible for growth, innovation, and transformation across our global Ingredients business.

You will manage complex calendars across multiple jurisdictions, act as gatekeeper, coordinate travel, prepare materials, and handle confidential information with integrity in a fast-paced, global environment.

Qualifications

• Experience supporting senior leaders within a complex global organisation.
• Proven success managing complex international calendars across multiple time zones.
• Strong stakeholder management with the ability to influence senior leaders and their teams.
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Teams and Excel.

Responsibilities

• Managing complex calendars for a group of senior global leaders across multiple jurisdictions and time zones.
• Acting as a trusted gatekeeper, helping leaders prioritise commitments and effectively manage competing demands on their time.
• Building strong relationships with stakeholders across the business to coordinate schedules, meetings and business priorities.
• Proactively identifying conflicts, risks and opportunities to improve leader effectiveness.
• Coordinating domestic and international travel and ensuring seamless logistics.
• Preparing presentations, meeting materials and supporting leadership team activities.
• Managing expenses, invoices and administrative processes.
• Handling sensitive information with the highest level of confidentiality and professionalism.

Skills

Executive support

Calendar management

Stakeholder management

Time zone coordination

Tools

Outlook

PowerPoint

Teams

Excel

Job description

Based in Chicago, Fonterra is seeking an experienced Personal Assistant to support senior leaders responsible for growth, innovation, and transformation across our global Ingredients business.

You will manage complex calendars across multiple jurisdictions, act as gatekeeper, coordinate travel, prepare materials, and handle confidential information with integrity in a fast-paced, global environment.