Executive Assistant to Global Leadership

Fonterra Co-operative Group; Chicago (IL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive remuneration

Benefits package

Job summary

Based in Chicago, Fonterra is seeking a highly organized and proactive Personal Assistant to support a group of senior leaders responsible for growth, innovation, market strategy and transformation across our global Ingredients business.

In this fast-paced role, you’ll manage complex calendars across time zones, coordinate international travel, prepare presentations and meeting materials, handle expenses, and act as a trusted gatekeeper to prioritise commitments with confidentiality and

Qualifications

• Experience supporting senior leaders within a global organisation.
• Proven success managing complex international calendars across multiple time zones.
• Strong stakeholder management with the confidence to influence.
• Ability to handle confidential information with discretion.
• Excellent organization and attention to detail.

Responsibilities

• Manage complex calendars for senior global leaders across time zones.
• Act as gatekeeper to prioritise commitments and manage competing demands.
• Build relationships with stakeholders to coordinate schedules and priorities.
• Identify conflicts, risks and opportunities to improve leader effectiveness.
• Coordinate domestic and international travel and logistics.
• Prepare presentations and meeting materials for leadership meetings.
• Manage expenses, invoices and administrative processes.
• Handle highly confidential information with professionalism.

Skills

Calendar management

Stakeholder management

Discretion

Communication

MS Office

Tools

MS Office Suite

Job description

Based in Chicago, Fonterra is seeking a highly organized and proactive Personal Assistant to support a group of senior leaders responsible for growth, innovation, market strategy and transformation across our global Ingredients business.

In this fast-paced role, you’ll manage complex calendars across time zones, coordinate international travel, prepare presentations and meeting materials, handle expenses, and act as a trusted gatekeeper to prioritise commitments with confidentiality and