Senior Executive Assistant & Global Meetings Lead

The Fountain Group; South San Francisco (CA); Sur place; USD 83 000 - 110 000; Plein temps

Avantages offerts par ce poste

Referral Bonus

Résumé du poste

The Fountain Group is seeking an experienced scheduling and meeting professional to support senior executives. This role involves managing complex calendars, coordinating global meetings, and ensuring confidentiality across multiple time zones.

You will plan and execute large-scale events including town halls and offsite meetings with internal and external stakeholders. Responsibilities include agenda design, distribution of materials, and collaboration with Strategic Event Services to execute

Qualifications

• Bachelor’s degree required.
• Minimum 5-7 years of experience supporting Senior Level Executives (senior director and above, VP and above preferred).
• Pharma industry experience is a plus.
• Large corporate experience required.
• Strong administrative skills – calendar management, meeting planning and management, travel management, expense reporting, presentations, etc.
• Experience with MS Office, Google Workspace, Virtual Meeting technologies, and PM tools.

Responsabilités

• Manage complex scheduling with various time zones and high confidentiality.
• Coordinate senior committee meetings, global summits and offsites.
• Design agenda and manage distribution of meeting materials; rolling agendas for standing meetings.
• Lead planning and execution of large department offsites and on-site events.
• Draft emails and manage departmental sites, spaces, newsletters, etc.

Connaissances

Calendar management

Meeting planning

Travel coordination

Stakeholder management

Formation

Bachelor’s degree

Outils

MS Office

Google Workspace

Virtual Meeting tech

PM tools

Description du poste

The Fountain Group is seeking an experienced scheduling and meeting professional to support senior executives. This role involves managing complex calendars, coordinating global meetings, and ensuring confidentiality across multiple time zones.

You will plan and execute large-scale events including town halls and offsite meetings with internal and external stakeholders. Responsibilities include agenda design, distribution of materials, and collaboration with Strategic Event Services to execute