Global Executive Assistant to President — Calendar & Travel

Circana; United States; Remote; USD 51,000 - 73,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Circana is seeking an Executive Assistant to support the President of Global Solutions. You will manage calendars, coordinate travel, prepare expense reports, and assemble meeting materials for executive leadership across global teams.

The ideal candidate has 10+ years of administrative experience, exceptional organization and communication skills, and proficiency with MS Office and MS Teams. Remote-friendly with travel to Circana offices as needed.

Qualifications

• 10+ years of progressive administrative experience, with at least 5+ years of experience providing C-Level administrative support.
• Superb level of professionalism, business acumen, and maturity.
• Exceptional organization skills, verbal and written communication, and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms, e.g., MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule to support meetings before/after office hours.

Responsibilities

• Develop and maintain a rapport with senior executives and stakeholders through strong lines of communication.
• Demonstrate professionalism and confidentiality in all interactions and materials; exercise discretion at all times.
• Assist with maintaining distribution lists and the Solutions Team calendar.
• Coordinate cross-functional training and meetings.
• Manage complex calendar and schedule management across global time zones for the Division President.
• Coordinate travel arrangements including air, ground transport, and accommodations.
• Plan meetings (physical or virtual), take and transcribe minutes, follow up on action items.
• Prepare materials via PowerPoint for monthly Global Town Halls with speakers.

Skills

Executive support

Calendar management

Multi-tasking

Communication

Professionalism

Education

No specific degree required

Tools

MS Office

MS Teams

Concur

Job description

Circana is seeking an Executive Assistant to support the President of Global Solutions. You will manage calendars, coordinate travel, prepare expense reports, and assemble meeting materials for executive leadership across global teams.

The ideal candidate has 10+ years of administrative experience, exceptional organization and communication skills, and proficiency with MS Office and MS Teams. Remote-friendly with travel to Circana offices as needed.