Administrative Assistant

Circana; United States; Remote; USD 56,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

Circana is seeking an experienced executive assistant to support two executives across six verticals. You will manage calendars, coordinate meetings, submit expenses, track invoices, and handle travel arrangements with discretion.

This role requires 5+ years of administrative experience, superb professionalism, and strong MS Office skills (Excel, PowerPoint) plus familiarity with Concur, DocuSign, and Adobe.

Qualifications

• 5+ years’ experience providing administrative support.
• Excellent professionalism, business acumen and maturity.
• Exceptional organization and written/verbal communication.
• High proficiency in MS Office (Excel, PowerPoint) and MS Teams.
• Experience with calendar management and scheduling.
• Ability to multitask in a fast-paced environment.
• Experience with Concur a plus.
• Experience with DocuSign and Adobe.

Responsibilities

• Develop rapport with executives and stakeholders through strong lines of communication.
• Maintain confidentiality and exercise discretion in all interactions.
• Assist with distribution lists and Team calendars.
• Cross functional training /meeting coordination.
• Plan meetings, build PowerPoint content, transcribe minutes, follow-up on action items/deliverables, planning events, arranging travel, and accommodation.
• Maintain and refine processes that support the organization.

Skills

Administrative support

Calendar management

Multitasking

Communication skills

Project coordination

Privacy & discretion

Tools

Concur

MS Teams

DocuSign

Adobe

MS Office

PowerPoint

Job description

1 month free credit building — Circana operations boost

Circana is a leading provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. Our predictive analytics and Liquid Data® platform help clients measure market share, uncover consumer behavior, and drive growth—powered by six decades of expertise and an expansive, high-quality data set.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We’re a global company dedicated to fostering inclusivity and belonging. We value and celebrate the unique experiences, cultures, and viewpoints that each individual brings. By embracing a wide range of backgrounds, skills, expertise, and beyond, we create a stronger, more innovative environment for our employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana. Learn more at www.circana.com.

Role Overview

Deliver exceptional support to 2 executives across 6 verticals on all administrative matters including scheduling meetings, managing calendars, submitting expenses, tracking invoice payments, understanding the budget, working in DocuSign and Adobe, Concur. Mange inquiries regarding Circana procedures and association memberships; navigate corporate sponsorships and events with trade associations, as well as help support any event planning needed across the practices. Manage other miscellaneous requests or issues that arise.

Job Responsibilities

• Develop and maintain a rapport with the executives and stakeholders through strong lines of communication.

• Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.

• Assist with various tasks, including, but not limited to maintaining distribution lists and Team calendars.

• Cross functional training /meeting coordination.

• Plan meetings (physical or virtual), building PowerPoint content, taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation.

• Maintain and refine processes that support the organization.

Requirements

• 5+ years’ experience providing administrative support.

• Superb level of professionalism, business acumen and maturity.

• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.

• High proficiency in MS Office (Excel and PowerPoint) and auxiliary platforms e.g., MS Teams.

• Strong project and task management skills.

• Ability to multitask and adjust in a fast-paced environment.

• Experience in scheduling assistance and calendar management.

• Ability to adjust working schedule as needed to support meetings before and after office hours.

• Experience with Concur a plus.

• Experience with DocuSign and Adobe.

Beyond technical skills, experience, and role-specific attributes, these shared behaviors are fundamental to our culture and success. We seek individuals who consistently demonstrate and champion these behaviors in their daily work:

• Stay Curious: Being hungry to learn and grow, always asking the big questions.

• Seek Clarity: Embracing complexity to create clarity and inspire action.

• Own the Outcome: Being accountable for decisions and taking ownership of our choices.

• Center on the Client: Relentlessly adding value for our customers.

• Be a Challenger: Never complacent, always striving for continuous improvement.

• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.

• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location: This position can be located in the following area(s): Remote, US

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. The hourly salary range for this role is $41 - $45 USD per hour.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k)to eligible employees.

An offer of employment may be conditional upon successful completion of a background check in accordance with local legislation and ourcandidate privacy notice. Your current employer will not be contacted without your permission.

You can apply for this role through the Circana careers website or Intranet site for internal candidates.This role is subject to AI-assisted screening. Circana uses artificial intelligence (AI) to assess resumes for alignment with job requirements by helping locate details in resumes that relate to the job description.

This position is expected to remain open for approximately 30 days and may close earlier if sufficient qualified candidates are identified.

We like the way you work it · no gig iddy · Gotta bag it up · no gig iddy ·

We like the way you work it · no gig iddy · Gotta bag it up · no gig iddy ·