Senior Executive Assistant

Circana; United States; À distance; USD 51 000 - 73 000; Plein temps

Avantages offerts par ce poste

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k)

Résumé du poste

Circana is seeking an Executive Assistant to support the President of Global Solutions. You will manage calendars, coordinate travel, prepare expense reports, and assemble meeting materials for executive leadership across global teams.

The ideal candidate has 10+ years of administrative experience, exceptional organization and communication skills, and proficiency with MS Office and MS Teams. Remote-friendly with travel to Circana offices as needed.

Qualifications

• 10+ years of progressive administrative experience, with at least 5+ years of experience providing C-Level administrative support.
• Superb level of professionalism, business acumen, and maturity.
• Exceptional organization skills, verbal and written communication, and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms, e.g., MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule to support meetings before/after office hours.

Responsabilités

• Develop and maintain a rapport with senior executives and stakeholders through strong lines of communication.
• Demonstrate professionalism and confidentiality in all interactions and materials; exercise discretion at all times.
• Assist with maintaining distribution lists and the Solutions Team calendar.
• Coordinate cross-functional training and meetings.
• Manage complex calendar and schedule management across global time zones for the Division President.
• Coordinate travel arrangements including air, ground transport, and accommodations.
• Plan meetings (physical or virtual), take and transcribe minutes, follow up on action items.
• Prepare materials via PowerPoint for monthly Global Town Halls with speakers.

Connaissances

Executive support

Calendar management

Multi-tasking

Communication

Professionalism

Formation

No specific degree required

Outils

MS Office

MS Teams

Concur

Description du poste

Circana is the leading advisor on the complexity of consumer behavior. Through unparalleled technology, advanced analytics, cross-industry data and deep expertise, we provide clarity that helps almost 7,000 of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition.

For our colleagues, we focus on the moments that matter. From meaningful work and impact to continuous improvement, we challenge ourselves to grow both professionally and personally. You’ll feel a true sense of connection and purpose in your work and will craft the direction of your career in a highly personalized way. No matter the department you join, you’ll find yourself constantly growing and developing the skills of the future to deliver client growth. We believe in the undeniable strength that diverse people, culture, thought and skill bring to our business, our clients, our people and our communities. We are committed to nurturing a dynamic culture that embraces and celebrates openness, collaboration, creativity, equity, inclusivity and growth for all.

What will I be doing?

Deliver exceptional support to the President of Global Solutions on all administrative matters including scheduling meetings, handling calendars, submitting expenses, scheduling travel, team meeting content and coordination, plus any other miscellaneous requests or issues that arise.

Job Responsibilities

• Develop and maintain a rapport with senior executives and stakeholders through strong lines of communication.
• Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
• Assist with various tasks, including, but not limited to maintaining distribution lists and the Solutions Team calendar.
• Cross functional training /meeting coordination.
• Manage complex calendar and schedule management across global time zones for Division President.
• Coordinate travel arrangements, including air, ground transportation, and accommodations.
• Plan meetings (physical or virtual), taking and transcribing minutes, following up on action items/deliverables, planning events, arranging travel, and accommodation.
• Maintain and refine processes that support the organization.
• Prepare materials via PowerPoint for monthly Global Town Halls; Includes gathering potential topics and lining up speakers (in partnership with President and or /team leaders)

Requirements

• 10+ years of progressive administrative experience, with at least 5+ years of experience providing C-Level administrative support.
• Superb level of professionalism, business acumen, and maturity.
• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms, e.g., MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule as needed to support meetings before and after office hours.
• Work with other EAs to align calendars for ELT and Board meetings
• Experience with Concur a plus.

Circana Behaviors

Beyond technical skills, experience, and role-specific attributes, these shared behaviors are fundamental to our culture and success. We seek individuals who consistently demonstrate and champion these behaviors in their daily work:

• Stay Curious: Being hungry to learn and grow, always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent, always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location:

This position can be located in the following area(s): Remote, US with travel as needed (estimate 1x per quarter to Circana US Offices).

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee's position within the pay range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. The compensation range for this role is $37.00 to $52.88 per hour.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

An offer of employment may be conditional upon successful completion of a background check in accordance with local legislation and our candidate privacy notice. Your current employer will not be contacted without your permission.

This position is expected to remain open for approximately 30 days and may close earlier if sufficient qualified candidates are identified.