Remote Executive Assistant to 2 Executives | Calendar & Events

Circana; United States; Remote; USD 56,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

Circana is seeking an experienced executive assistant to support two executives across six verticals. You will manage calendars, coordinate meetings, submit expenses, track invoices, and handle travel arrangements with discretion.

This role requires 5+ years of administrative experience, superb professionalism, and strong MS Office skills (Excel, PowerPoint) plus familiarity with Concur, DocuSign, and Adobe.

Qualifications

• 5+ years’ experience providing administrative support.
• Excellent professionalism, business acumen and maturity.
• Exceptional organization and written/verbal communication.
• High proficiency in MS Office (Excel, PowerPoint) and MS Teams.
• Experience with calendar management and scheduling.
• Ability to multitask in a fast-paced environment.
• Experience with Concur a plus.
• Experience with DocuSign and Adobe.

Responsibilities

• Develop rapport with executives and stakeholders through strong lines of communication.
• Maintain confidentiality and exercise discretion in all interactions.
• Assist with distribution lists and Team calendars.
• Cross functional training /meeting coordination.
• Plan meetings, build PowerPoint content, transcribe minutes, follow-up on action items/deliverables, planning events, arranging travel, and accommodation.
• Maintain and refine processes that support the organization.

Skills

Administrative support

Calendar management

Multitasking

Communication skills

Project coordination

Privacy & discretion

Tools

Concur

MS Teams

DocuSign

Adobe

MS Office

PowerPoint

Job description

Circana is seeking an experienced executive assistant to support two executives across six verticals. You will manage calendars, coordinate meetings, submit expenses, track invoices, and handle travel arrangements with discretion.

This role requires 5+ years of administrative experience, superb professionalism, and strong MS Office skills (Excel, PowerPoint) plus familiarity with Concur, DocuSign, and Adobe.