Global Executive Assistant to Leadership – Energy Projects

Rippling, Inc.; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Pacifico Energy is seeking an experienced Executive Assistant to support its executive team. You will manage calendars, coordinate travel across time zones, prepare materials, and act as a professional liaison with internal and external partners.

This role requires discretion, strong communication, and the ability to manage multiple priorities in a fast-paced energy-infrastructure environment. The position offers exposure to strategic initiatives and the chance to help shape operations.

Qualifications

• Experience providing executive or senior-level administrative support.
• Ability to manage complex calendars across time zones.
• Strong written and verbal communication with proofreading.
• Discretion with confidential information.
• Proficiency with Microsoft Office 365.

Responsibilities

• Manage executive calendars across time zones and protect time for priorities.
• Monitor inboxes, flag urgent matters, draft responses, track requests.
• Coordinate domestic and international travel for executives.
• Organize meetings, prepare agendas and materials, record decisions.
• Prepare correspondence and briefing materials; ensure executives are prepared.
• Serve as professional point of contact for executives and external partners.
• Maintain confidential files and coordinate document approvals.
• Prepare expense reports and coordinate with Finance.
• Support Chief People Officer to balance requests and priorities.
• Coordinate leadership offsites, events, venues, catering, logistics.
• Take on ad hoc assignments and cross-functional coordination.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Communication

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Teams

Job description

Pacifico Energy is seeking an experienced Executive Assistant to support its executive team. You will manage calendars, coordinate travel across time zones, prepare materials, and act as a professional liaison with internal and external partners.

This role requires discretion, strong communication, and the ability to manage multiple priorities in a fast-paced energy-infrastructure environment. The position offers exposure to strategic initiatives and the chance to help shape operations.