Executive Assistant

Rippling, Inc.; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Pacifico Energy is seeking an experienced Executive Assistant to support its executive team. You will manage calendars, coordinate travel across time zones, prepare materials, and act as a professional liaison with internal and external partners.

This role requires discretion, strong communication, and the ability to manage multiple priorities in a fast-paced energy-infrastructure environment. The position offers exposure to strategic initiatives and the chance to help shape operations.

Qualifications

• Experience providing executive or senior-level administrative support.
• Ability to manage complex calendars across time zones.
• Strong written and verbal communication with proofreading.
• Discretion with confidential information.
• Proficiency with Microsoft Office 365.

Responsibilities

• Manage executive calendars across time zones and protect time for priorities.
• Monitor inboxes, flag urgent matters, draft responses, track requests.
• Coordinate domestic and international travel for executives.
• Organize meetings, prepare agendas and materials, record decisions.
• Prepare correspondence and briefing materials; ensure executives are prepared.
• Serve as professional point of contact for executives and external partners.
• Maintain confidential files and coordinate document approvals.
• Prepare expense reports and coordinate with Finance.
• Support Chief People Officer to balance requests and priorities.
• Coordinate leadership offsites, events, venues, catering, logistics.
• Take on ad hoc assignments and cross-functional coordination.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Communication

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Teams

Job description

Pacifico Energy develops, finances, builds, and operates energy infrastructure that powers businesses and communities. In the U.S., we are tackling one of the biggest challenges facing AI and large-scale data centers: access to reliable power. Our private grids bring dedicated generation and energy storage directly to customers, helping projects move forward without waiting for traditional utility connections. We draw on Pacifico Energy Group's experience across the U.S., Japan, South Korea, and Vietnam, spanning solar, wind, battery storage, and natural gas. Joining Pacifico means helping turn ambitious energy projects into operating infrastructure, with work that connects directly to the people and businesses building the future of AI.

Support Pacifico Energy's executive team by keeping schedules, communications, travel, meetings, and special projects organized as the business grows. You will anticipate needs, protect time for priorities, and handle sensitive information with discretion. You will provide day-to-day support across the executive team.

What you get to do:

• Manage executive calendars across time zones, prioritize requests, resolve conflicts, and protect time for preparation and priority work.
• Monitor and organize executive inboxes as delegated, flag urgent matters, draft responses, and track requests through completion.
• Coordinate domestic and international travel for executives, including itineraries, accommodation, ground transportation, and changes to plans.
• Organize executive, leadership, board, and external meetings; coordinate logistics, prepare agendas and materials, and record decisions and action items as appropriate.
• Prepare and proofread correspondence, presentations, reports, and briefing materials; gather information and ensure executives are prepared for meetings.
• Serve as a professional point of contact for executives, colleagues, and external partners; handle sensitive requests and follow up on commitments.
• Maintain confidential files, contact lists, and executive records; coordinate document approvals and signatures through the appropriate channels.
• Prepare executive expense reports, collect receipts, reconcile charges, and coordinate with Finance to resolve questions and submit accurate records.
• Partner with the Chief People Officer to balance requests across executives, flag competing deadlines, and clarify priorities, timing, and ownership.
• Coordinate with office and People teams on leadership offsites, events, and visits, including venues, materials, catering, and logistics.
• Take on ad hoc assignments and special projects as needs arise, including research, planning, and cross-functional coordination; track milestones, communicate progress, and follow through to completion.

What you bring to the role:

• Experience providing executive or senior-level administrative support, including support for multiple leaders with competing priorities.
• Demonstrated ability to manage complex calendars and travel arrangements, anticipate needs, and adapt when plans change.
• Sound judgment and discretion with confidential business, financial, and employee information.
• Clear, professional written and verbal communication, with careful proofreading and attention to detail.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams, and confidence learning new administrative tools.
• Strong organization and follow-through, with the ability to manage ad hoc projects, clarify priorities, flag risks, and work independently as needs change.
• Experience supporting an international executive team or working in energy, infrastructure, development, or another project-based business is a plus.