Senior Executive Assistant to Global Leadership

Pacifico Energy LLC; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Pacifico Energy LLC in Dallas, Texas is seeking an experienced Executive Assistant to support the CEO and senior leadership. You will anticipate needs, protect time for priorities, and handle sensitive information with discretion, ensuring smooth day-to-day operations across the executive team.

You will manage complex calendars across time zones, coordinate domestic and international travel, prepare presentations and briefing materials, and serve as a professional point of contact with

Qualifications

• Experience providing executive or senior-level administrative support.
• Ability to manage complex calendars and travel arrangements.
• Discretion with confidential business, financial, and employee information.
• Clear, professional written and verbal communication with attention to detail.
• Experience supporting an international executive team or project-based energy/infrastructure business is a plus.

Responsibilities

• Support the executive team by managing calendars across time zones, prioritizing requests, and protecting time for preparation.
• Monitor and organize executive inboxes, draft responses, and track requests through completion.
• Coordinate domestic and international travel, itineraries, accommodation, and plan changes.
• Organize meetings and prepare agendas, materials, and record decisions and action items.
• Prepare correspondence, presentations, reports, and briefing materials; ensure executives are prepared for meetings.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Written & verbal communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Pacifico Energy LLC in Dallas, Texas is seeking an experienced Executive Assistant to support the CEO and senior leadership. You will anticipate needs, protect time for priorities, and handle sensitive information with discretion, ensuring smooth day-to-day operations across the executive team.

You will manage complex calendars across time zones, coordinate domestic and international travel, prepare presentations and briefing materials, and serve as a professional point of contact with