Global Executive Assistant to Leaders | AI Scale-Up

UMAI Consultancy; United States; In loco; USD 70.000 - 110.000; Tempo pieno

Descrizione del lavoro

ElevenLabs, a fast-growing AI research and product company, seeks an Executive Assistant to provide high-trust, hands-on support to senior leadership. You will manage calendars, coordinate across time zones, and handle logistics to free leadership for strategic work.

This role requires discreet handling of sensitive information, collaboration with internal teams and external partners, and the ability to scale processes as the company grows globally. Passport and travel ~40% are expected.

Competenze

• Proven experience supporting senior leaders in a fast-moving environment.
• Strong organizational skills to manage competing priorities and shifting timelines.
• Exceptional written and verbal communication with a wide range of stakeholders.
• High emotional intelligence and discretion when handling sensitive information.
• Able to support not just an individual but a wider team and cross-functional needs.
• Fluency with AI tools and a natural inclination toward tooling and automation.
• High personal standards and commitment to quality of output.
• Valid passport and willingness to travel globally ~40%.
• Language: Fluent in English and Spanish; Portuguese is a plus.

Mansioni

• Manage complex, fast-moving calendars across multiple time zones and geographies.
• Handle sensitive matters with discretion, acting as a trusted partner in professional contexts.
• Coordinate with internal stakeholders, external partners, and senior leaders.
• Collaborate with other EAs to align schedules and maintain cross-functional coordination.
• Anticipate needs, manage follow-ups, flag conflicts, and keep stakeholders aligned.
• Build scalable structures, processes, and systems for a fast-growing AI company.
• Identify opportunities to automate and streamline repetitive work using AI tools.

Descrizione del lavoro

ElevenLabs, a fast-growing AI research and product company, seeks an Executive Assistant to provide high-trust, hands-on support to senior leadership. You will manage calendars, coordinate across time zones, and handle logistics to free leadership for strategic work.

This role requires discreet handling of sensitive information, collaboration with internal teams and external partners, and the ability to scale processes as the company grows globally. Passport and travel ~40% are expected.