Executive Assistant

Ryz Labs; United States; Remote; USD 80,000 - 120,000; Full time

Job summary

RYZ Labs is seeking an Executive Assistant to serve as the operational backbone behind a serial founder and executive across multiple AI/automation entities. You will anticipate needs, manage complex calendars, coordinate travel, and oversee both enterprise operations and personal logistics.

Ideal candidates bring 3+ years supporting senior leaders, superb English communication, and proven discretion. Proficiency with Google Workspace, Slack, Notion, and travel tools is required; ET business

Qualifications

• 3+ years supporting a founder, CEO, or high-growth startup executive.
• Exceptional written and spoken English, mirroring voice across communications.
• High discretion with confidentiality across sensitive matters.
• Proficient in Google Workspace, Slack, Notion, Linear and travel tools; comfortable with AI assistants.

Responsibilities

• Own complex calendar operations across three entities and personal schedules.
• Inbox triage across email and Slack; draft responses and escalate when needed.
• Drive meeting prep and follow-through; track action items and accountability.
• Coordinate logistics with board members, leadership, customers, recruitment, and external partners.
• Manage end-to-end travel logistics domestically and internationally; arrange accommodations and experiences.
• Collaborate with concierge services and vendors for reservations and pricing.

Skills

Executive support

Calendar management

Communication

Discretion confidentiality

AI-assisted workflows

ET time availability

Tools

Google Workspace

Slack

Notion

Linear

Job description

RYZ Labs is looking for a highly skilled Executive Assistant to join one of our clients' teams. In this role, you will act as the Swiss Army knife and operational backbone behind a serial founder and executive sitting across three AI/automation companies and a busy personal life. Working with chief-of-staff instincts, you will manage both enterprise-level operations and personal logistics, seeing problems before they arise and owning outcomes from day one.

Qualifications

• 3+ years supporting a founder, CEO, or high-growth startup executive, ideally in a fast-paced or multi-entity setup
• Exceptional written and spoken English with the ability to mirror the founder's voice seamlessly across executive communications
• High EQ and absolute discretion with non-negotiable confidentiality across sensitive legal, business, and personal matters
• Fluent across modern digital workspaces - Google Workspace, Slack, Notion, Linear, expense platforms, and concierge/travel tools - with active use of AI assistants to streamline workflows
• Available during US Eastern Time (ET) business hours, paired with high responsiveness for urgent off-hours needs (e.g., travel or time-sensitive asks)
• Proactive problem solver who builds clear approval systems, onboards quickly onto new software, and executes without waiting for instructions

Key Responsibilities

• Own complex calendar operations across three separate business entities and personal schedules, eliminating conflicts and managing heavy multi-tool coordination
• Take charge of inbox triage across email and Slack, drafting responses, prioritizing urgent items, and communicating directly as the founder where authorized
• Drive meeting preparation and follow-through - compiling briefs beforehand, tracking action items after calls, and holding stakeholders accountable to commitments
• Coordinate key business logistics across board members, leadership, enterprise customers, recruitment candidates, and external legal, HR, and finance partners
• Manage end-to-end travel logistics for domestic, international, and multi-city itineraries, handling flights, accommodations, dining, and custom experiences
• Partner with concierge services and external vendors to conduct research, negotiate favorable pricing, and oversee executive reservations and gifts
• Oversee day-to-day personal administration, including household vendors, appointments, and support for family and close team members
• Establish and refine operational workflows and decision-making chains that systematically remove executive drag and allow the founder to focus on core ventures