Executive Assistant to the CEO

NPAworldwide; Sunnyvale (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential technology company in the United States seeks an Executive Assistant to the Founder/CEO. You will manage the CEO’s calendar across global time zones, coordinate travel and logistics, and prepare materials for board meetings.

The role requires proactive support, discretion with confidential information, and the ability to operate in a fast-changing environment. Onsite work in Silicon Valley is expected, with proximity to Cupertino.

Qualifications

• 23 years of Executive Assistant experience; including experience supporting a CEO, founder, or fast-paced C-level executive in either a start-up or venture capitalist company.

Responsibilities

• Own and continuously optimize the CEO's complex, fast-changing calendar across multiple global time zones.
• Coordinate domestic and international travel, detailed itineraries, logistics and last-minute changes.
• Prepare executive and board meetings, including agendas, materials, presentations and logistics.
• Attend selected meetings, capture decisions and action items, and drive timely follow-up.
• Draft, edit and format presentations, correspondence and other executive materials.
• Serve as a trusted point of contact for senior leaders, board members, investors, employees and external partners.

Skills

Calendar management

Travel coordination

Board prep

Executive communication

Discretion

Cross-cultural collaboration

Onsite SV availability

Job description

The Opportunity

A well-funded, technology company with deep roots in AI is seeking a highly proactive Executive Assistant to the Founder/CEO.

Job Description

CONFIDENTIAL

The Opportunity

A well-funded, technology company with deep roots in AI is seeking a highly proactive Executive Assistant to the Founder/CEO.

This is a visible, hands-on role for someone who works with urgency, anticipates needs and can keep pace with a decisive executive in a fast-changing environment. In addition to core executive support, this person will help coordinate day-to-day operations for a small U.S. office.

Key Responsibilities

• Own and continuously optimize the CEOs complex, fast-changing calendar across multiple global time zones.


• Coordinate domestic and international travel, detailed itineraries, logistics and last-minute changes.


• Prepare executive and board meetings, including agendas, materials, presentations and logistics.


• Attend selected meetings, capture decisions and action items, and drive timely follow-up.


• Draft, edit and format presentations, correspondence and other executive materials.


• Serve as a trusted point of contact for senior leaders, board members, investors, employees and external partners.


• Anticipate needs, resolve routine issues independently and surface risks before they become problems.


• Coordinate vendors, supplies, meetings and other day-to-day office needs for the small U.S. team.


• Support light local people/HR coordination in partnership with the global HR organization.


• Handle highly confidential information with sound judgment and discretion.

Qualifications

What You Bring

• 23 years of Executive Assistant experience; including experience supporting a CEO, founder, or fast-paced C-level executive in either a start-up or venture capitalist company.


• Experience supporting executives in a fast-paced startup or venture capital firm.


• Exceptional calendar, travel, and meeting-management skills, with the ability to quickly reprioritize.


• A proactive, anticipatory working styleyou see what is needed, act quickly and follow through.


• Excellent written and verbal communication skills, with polished executive presence.


• Strong organization, attention to detail, and the ability to manage multiple priorities at once.


• Independence, resourcefulness and sound judgment in an environment where not every process is defined.


• Professional fluency in English and the ability to work effectively across cultures and time zones.


• Ability to work onsite in Silicon Valley 5 days per week


• **Must be within commuting distance of Cupertino, CA

Helpful Experience

• Office operations, vendor management or local HR coordination.

Why Is This a Great Opportunity

Why This Role

This is an opportunity to work directly with a Founder and CEO at a pivotal stage of growth, become a trusted partner to the leadership team and help shape how a global technology company operates in the United States.