Executive Virtual Assistant & Travel Coordinator (Remote)

Pointr; United States; Remote; USD 17,000 - 22,000; Full time

Job summary

Pointr is seeking a highly organized Virtual Assistant / Executive Assistant to support our CEO with a strong focus on travel management for US-based managers. This remote contractor role requires availability aligned with Eastern Time (ET) and the UK Time Zone, coordinating flights, accommodations, and transfers in a fast-paced, global environment.

Key duties include calendar optimization across time zones, inbox support, and coordinating internal and external meetings with executives.

Qualifications

• Proven experience supporting senior executives as a Virtual Assistant / Executive Assistant
• Strong experience with calendar management and scheduling across time zones
• Strong experience in executive travel coordination (international travel preferred); experience managing travel for multiple executives at once
• Excellent written and verbal communication skills in English
• Highly responsive, reliable, and able to manage urgent last-minute changes
• Strong organizational skills with close attention to detail
• Availability aligned with Eastern Time Zone (ET) and/or UK Time Zone

Responsibilities

• Calendar management across multiple time zones, prioritization, scheduling, rescheduling
• Travel coordination: book flights, arrange accommodation, organize transfers
• Coordinate meetings with executives, partners, and customers
• Manage executive travel itineraries and last-minute changes
• Handle inbox/email support with drafting and follow-ups
• Support communication via Slack, WhatsApp, email, and calls
• Assist with expense tracking and basic administrative tasks
• Handle urgent requests quickly with attention to detail

Skills

Executive support

Calendar management

Travel coordination

English proficiency

Time zone coordination

Communication skills

Organizational skills

Tools

Google Workspace

Slack

Zoom

Brex

Job description

Pointr is seeking a highly organized Virtual Assistant / Executive Assistant to support our CEO with a strong focus on travel management for US-based managers. This remote contractor role requires availability aligned with Eastern Time (ET) and the UK Time Zone, coordinating flights, accommodations, and transfers in a fast-paced, global environment.

Key duties include calendar optimization across time zones, inbox support, and coordinating internal and external meetings with executives.