Global Executive Assistant, Strategy & Operations

Rare; United States; On-site; USD 61,000 - 63,000; Full time

Job summary

Rare is seeking an Executive Assistant to the Senior Vice President of Innovative Finance. The role provides executive support, calendar management, and strategic coordination across the leadership team, with exposure to governments, donors, investors, and partners in a fast-paced international environment.

The ideal candidate will be highly organized, proactive, and comfortable managing multiple priorities, with strong interpersonal skills and proficiency in Microsoft 365, Teams, SharePoint,

Qualifications

• Bachelor's degree or equivalent professional experience.
• Minimum of 3 years of experience supporting senior executives or leadership teams.
• Exceptional organizational and project coordination skills.
• Ability to manage multiple priorities with attention to detail.
• Excellent written and verbal communication; cross-cultural collaboration.
• Proficiency with Microsoft 365, Teams, SharePoint, and virtual tools.
• Experience using AI productivity tools is highly desirable.

Responsibilities

• Provide executive, operational, and strategic coordination for the SVP of Innovative Finance.
• Prepare briefing materials, agendas, and stakeholder profiles for leadership meetings.
• Coordinate travel itineraries and scheduling across time zones.
• Manage calendars, communications, and routine correspondence for executives.
• Maintain centralized databases of key relationships and engagements.
• Support strategic projects, planning meetings, and events.

Skills

Executive support

Project coordination

Communication skills

Interpersonal skills

Discretion

Cross-cultural collaboration

Problem solving

Time management

Attention to detail

AI productivity tools

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Teams

SharePoint

PowerPoint

Excel

Outlook

Zoom

AI tools (ChatGPT / Copilot)

Job description

Rare is seeking an Executive Assistant to the Senior Vice President of Innovative Finance. The role provides executive support, calendar management, and strategic coordination across the leadership team, with exposure to governments, donors, investors, and partners in a fast-paced international environment.

The ideal candidate will be highly organized, proactive, and comfortable managing multiple priorities, with strong interpersonal skills and proficiency in Microsoft 365, Teams, SharePoint,