Global Executive Assistant (Hybrid, SF) - 2-Month Contract

Icon Consultants; San Francisco (CA); Hybrid; USD 41,000 - 48,000; Part time

Job summary

Icon Consultants in San Francisco is seeking an Executive Assistant for a 2-month W2 contract with a potential extension. The hybrid role requires presence in the office on Tue, Wed, and Thu, supporting multiple leaders within the Global Talent Acquisition organization.

The position emphasizes calendar management, meeting preparation across time zones, travel coordination, and operational support to keep a fast-paced team running smoothly.

Qualifications

• Minimum 2+ years of administrative experience.
• Minimum 4+ years of administrative experience.
• Experience supporting a VP-level leader or Director-level leader in a global business.
• Bachelor's degree or equivalent practical experience.
• Demonstrated experience with Google Workspace, including Google Calendar.
• Experience supporting multiple leaders simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars for multiple leaders using Google Calendar.
• Vet and prioritize meeting requests based on shifting business needs.
• Prepare meetings with necessary context, materials, and cross-time-zone coordination.
• Take notes, track action items, and manage follow-ups.
• Navigate global hybrid logistics and support a global organization.
• Coordinate leadership meetings, team events, All Hands, summits, and offsites.
• Arrange domestic and international travel and process expense reports.
• Support onboarding and other team operational needs.

Skills

Calendar management

Schedule coordination

Travel arrangement

Cross-functional collaboration

Communication skills

Education

Bachelor's degree

Tools

Google Workspace

Google Calendar

Job description

Icon Consultants in San Francisco is seeking an Executive Assistant for a 2-month W2 contract with a potential extension. The hybrid role requires presence in the office on Tue, Wed, and Thu, supporting multiple leaders within the Global Talent Acquisition organization.

The position emphasizes calendar management, meeting preparation across time zones, travel coordination, and operational support to keep a fast-paced team running smoothly.