Hybrid Administrative Assistant | Global Calendar & Travel

Planet Group; Cupertino (CA); Hybrid; USD 41,000 - 44,000; Full time

Job summary

The Planet Group is seeking an Administrative Assistant on a 9-month hybrid contract in Cupertino, CA to support a Fortune 500 client. The role requires skilled calendar management, travel coordination, expense reporting, and discretion handling confidential information.

You will work with senior leaders and teams across Cupertino, Culver City, New York and other time zones, ensuring smooth operations, meetings, travel, and events.

Qualifications

• Experience with heavy calendar management, travel planning and expense reporting.
• Proficiency with common office tools and collaboration apps.
• Experience supporting multiple leaders and cross-functional teams.

Responsibilities

• Assist in heavy calendar management, prioritizing schedules and changes.
• Liaise with executive admins to coordinate leadership meetings and cross-team scheduling.
• Arrange domestic and international travel and process expense reports.
• Support all administrative activities for the team.
• Coordinate on-site meetings/events including room reservations and catering.
• Contribute to team culture and events planning.

Skills

Calendar management

Travel arrangements

Expense reports

Facilities requests

Apple Mail

Apple Calendar

Apple productivity apps

Quip

Slack

Webex

Cross-functional coordination

Attention to detail

Communication

Discretion with confidential info

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Keynote

Numbers

Pages

Job description

The Planet Group is seeking an Administrative Assistant on a 9-month hybrid contract in Cupertino, CA to support a Fortune 500 client. The role requires skilled calendar management, travel coordination, expense reporting, and discretion handling confidential information.

You will work with senior leaders and teams across Cupertino, Culver City, New York and other time zones, ensuring smooth operations, meetings, travel, and events.