Global Executive Assistant: Calendars, Travel & Reports

Dematic; Grand Rapids (MI); Vor Ort; USD 38.000 - 73.000; Vollzeit

Zusammenfassung

Dematic is seeking an Executive Assistant to partner with senior leaders in a fast-paced, global environment. You will manage complex calendars, coordinate domestic and international travel, and prepare executive-level presentations, reports, and communications.

The role emphasizes proactive problem-solving, discretion with confidential information, and cross-team collaboration across time zones. A strong organizational skillset and professional communication style are essential.

Qualifikationen

• High school diploma or equivalent required; additional education, technical training, or relevant certification is encouraged.
• 5-8 years of administrative experience, including experience supporting senior or executive-level leaders.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities and changing needs.
• Confident written and verbal communication skills with a professional, approachable style.
• Proficiency with Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.

Aufgaben

• Serve as a trusted point of contact between senior leaders, colleagues, and external partners.
• Manage complex calendars, priorities, and scheduling across teams and time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and meeting logistics.
• Organize leadership meetings and events, including agendas, presentations, materials, technology, and other resources.
• Create and enhance executive-level PowerPoint presentations, reports, spreadsheets, and communications.
• Analyze and organize information to develop clear, meaningful reports that support business needs.
• Draft, edit, and prepare professional correspondence, presentations, and other executive communications.
• Anticipate needs, identify potential challenges, and independently take action to keep priorities moving forward.
• Lead and support special projects that require coordination across teams and functions.
• Build positive working relationships with colleagues and partners across all levels of the organization.
• Handle sensitive and confidential information with discretion and sound judgment.
• Share knowledge and provide guidance to colleagues when appropriate.

Kenntnisse

Executive support

Calendar management

Travel coordination

Communication

Problem solving

Ausbildung

High school diploma

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Jobbeschreibung

Dematic is seeking an Executive Assistant to partner with senior leaders in a fast-paced, global environment. You will manage complex calendars, coordinate domestic and international travel, and prepare executive-level presentations, reports, and communications.

The role emphasizes proactive problem-solving, discretion with confidential information, and cross-team collaboration across time zones. A strong organizational skillset and professional communication style are essential.