Global Executive Assistant to Senior Leaders

Still Sverige Ab; Grand Rapids (MI); On-site; USD 25,000 - 48,000; Full time

Job summary

Dematic is seeking an Executive Assistant to support senior leaders in a fast-paced, global setting. The role requires coordinating complex calendars and international travel, preparing executive-level presentations, and organizing key meetings and events across time zones.

The ideal candidate will turn information into meaningful reports, handle sensitive data discreetly, and manage special projects with minimal supervision.

Qualifications

• Minimum high school diploma or equivalent; further education encouraged.
• 5-8 years of administrative experience supporting senior or executive leaders.
• Excellent organization and ability to manage multiple priorities across time zones.

Responsibilities

• Serve as a trusted point of contact between senior leaders, colleagues, and external partners.
• Manage complex calendars, priorities, and scheduling across teams and time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and meeting logistics.
• Organize leadership meetings and events, including agendas, presentations, materials, technology, and other resources.
• Create and enhance executive-level PowerPoint presentations, reports, spreadsheets, and communications.
• Draft, edit, and prepare professional correspondence, presentations, and other executive communications.
• Anticipate needs, identify potential challenges, and independently take action to keep priorities moving forward.
• Lead and support special projects that require coordination across teams and functions.
• Build positive working relationships with colleagues and partners across all levels of the organization.
• Handle sensitive and confidential information with discretion and sound judgment.
• Share knowledge and provide guidance to colleagues when appropriate.

Skills

Organizational skills

Prioritization

Written and verbal communication

Problem solving

Collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office (PowerPoint)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Dematic is seeking an Executive Assistant to support senior leaders in a fast-paced, global setting. The role requires coordinating complex calendars and international travel, preparing executive-level presentations, and organizing key meetings and events across time zones.

The ideal candidate will turn information into meaningful reports, handle sensitive data discreetly, and manage special projects with minimal supervision.