Global Executive Assistant: Calendar, Travel & Projects

The Larko Group; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Larko is seeking an Executive Assistant to provide high-level support to a team of Business Development professionals in Chicago. The role requires proactive, detail-oriented work, excellent discretion, and the ability to manage multiple priorities with a professional presence.

The ideal candidate will coordinate complex calendars and travel across domestic and international destinations, support client-facing activities worldwide, and contribute to longer-term projects with strong organization

Qualifications

• Bachelor’s degree or equivalent professional experience; 3+ years corporate administrative support preferred (financial services experience is a plus).
• Strong proficiency in Microsoft Word, Excel, and PowerPoint; Salesforce experience preferred.
• Proven ability to manage complex calendars, travel, competing priorities, and last-minute changes with efficiency and sound judgment.
• Exceptional written and verbal communication skills with a polished, professional presence.
• Highly organized, detail-oriented, and proactive, with strong discretion in handling confidential information.
• Ability to build relationships with executives, clients, and internal and external stakeholders.

Responsibilities

• Manage complex calendars, scheduling, meetings, and shifting priorities with sound judgment and attention to detail.
• Coordinate extensive domestic and international travel, including itineraries, visas, meeting logistics, and last-minute changes.
• Support client-facing activities across global markets, working comfortably across time zones and cultures with professionalism and discretion.
• Assist with longer-term projects by organizing timelines, action items, meeting materials, and follow-up.
• Review and appropriately manage incoming requests, inquiries, and communications.
• Prepare meeting materials, presentations, correspondence, and other administrative documents.
• Take meeting notes and organize information into clear, actionable documents.
• Prepare and submit travel and expense reports using Concur.
• Handle confidential and sensitive information with a high level of discretion.
• Provide backup support to other assistants and pitch in wherever needed to keep the team moving.
• Assist with occasional personal support and ad hoc requests.

Skills

Calendar management

Travel coordination

Communication

Discretion

Organization

Problem-solving

Relationship building

Self-motivation

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Salesforce

Job description

Larko is seeking an Executive Assistant to provide high-level support to a team of Business Development professionals in Chicago. The role requires proactive, detail-oriented work, excellent discretion, and the ability to manage multiple priorities with a professional presence.

The ideal candidate will coordinate complex calendars and travel across domestic and international destinations, support client-facing activities worldwide, and contribute to longer-term projects with strong organization