Global Executive Admin – Contracts, Calendars & Events

icotec; Boston (MA); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

100% health, dental and vision for the

Insurance

Job summary

icotec, a global leader in radiolucent implants, seeks an Executive Administrative Coordinator in Boston, MA. You will support executive leadership, U.S. contracting, and global event coordination while ensuring consistent cross‑functional communication.

The role demands meticulous calendar management, strong organization, and collaboration across regions with a hybrid work model in Boston.

Qualifications

• Bachelor’s degree and 3–5 years of experience in executive coordination or similar roles.
• Experience managing complex calendars and coordinating high‑level meetings across multiple time zones.
• Experience supporting contract processes, including document management and electronic signature tools.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders.
• Excellent written and verbal communication, discretion, and professional conduct.

Responsibilities

• Provide administrative support to executive leadership.
• Support U.S. contracting efforts, including hospital and agent contracts.
• Maintain and update contract records and tracking tools.
• Coordinate electronic signature processes and timely agreement execution.
• Organize recurring US and global team meetings and calendars.
• Manage the Boston office and assist with the move to the new site in 2027.
• Draft and distribute internal and external communications.
• Collaborate across departments to plan events across regions.

Skills

Executive coordination

Calendar management

Contract support

Communication

Discretion

Problem solving

Cross-functional work

Time management

Travel coordination

Education

Bachelor’s degree in Business Administration, Communications, or a related field

Job description

icotec, a global leader in radiolucent implants, seeks an Executive Administrative Coordinator in Boston, MA. You will support executive leadership, U.S. contracting, and global event coordination while ensuring consistent cross‑functional communication.

The role demands meticulous calendar management, strong organization, and collaboration across regions with a hybrid work model in Boston.