Global Executive Coordinator & Events Specialist - Hybrid

icotec Medical, Inc.; Boston (MA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health, dental, vision

Job summary

icotec Medical, Inc. in Boston, MA, is seeking an Executive Administrative Coordinator to align operations and drive efficiency. You will manage calendars, support contracting, coordinate global events, and communicate across functions.

The role requires strong organizational skills, discretion, and the ability to work across time zones. This hybrid position in Greater Boston offers growth and collaboration with a global team.

Qualifications

• Bachelor’s degree in a related field.
• 3–5 years of executive coordination or project coordination experience.
• Ability to manage complex calendars and high-level meetings across time zones.
• Experience supporting contract processes and document management.
• Strong organizational, written, and verbal communication skills.

Responsibilities

• Provide administrative support to executive leadership.
• Support U.S. contracting efforts, including hospital and sales agent contracts.
• Maintain and update contract records and tracking tools.
• Coordinate electronic signatures and timely execution of agreements.
• Organize recurring US and global team meetings.
• Manage and coordinate our Boston office and support the move to the new US site in 2027.
• Coordinate calendars across departments and international teams.
• Prepare meeting materials, agendas, and follow-ups.
• Ensure alignment and timely communication of logistics.
• Support drafting and distribution of internal and external communications.
• Lead cross-functional coordination of global events.
• Plan and execute regional events.
• Provide flexible support across the organization as needs evolve.

Skills

Executive coordination

Calendar management

Contract support

Cross-functional collaboration

Event coordination

Education

Bachelor’s degree in Business Administration

Tools

DocuSign

Job description

icotec Medical, Inc. in Boston, MA, is seeking an Executive Administrative Coordinator to align operations and drive efficiency. You will manage calendars, support contracting, coordinate global events, and communicate across functions.

The role requires strong organizational skills, discretion, and the ability to work across time zones. This hybrid position in Greater Boston offers growth and collaboration with a global team.