Global Event Operations Leader

Hite Digital International; Searcy (AR); On-site; USD 60,000 - 90,000; Full time

Job summary

HITE events is seeking an organized, resourceful Event Operations Manager who can take an event from initial planning through on-site execution and final wrap-up.

You’ll own the operational details that make each experience run smoothly: timelines, budgets, venues, vendors, travel logistics, staffing, and attendee needs. This role supports 6–10 events per year across the HITE portfolio, including Scale With Stability Summit in Searcy, Arkansas.

Qualifications

• 3+ years in event planning or operations.
• Experience managing events from planning to completion.
• Strong budgeting and vendor negotiation skills.
• Excellent attention to detail and ability to manage multiple events at different stages.
• Professional communication with speakers, executives, attendees, and vendors.

Responsibilities

• Manage the annual event operations calendar and overlapping planning timelines.
• Create event plans, budgets, checklists, staffing assignments, and detailed run-of-show documents.
• Research venues, compare proposals, negotiate terms within approved authority, and coordinate contracts and deadlines.
• Manage vendors for audiovisual production, catering, staging, signage, photography, transportation, and other event needs.
• Coordinate registration, check-in, seating, name badges, materials, and attendee communications with the appropriate teams.
• Arrange speaker and team logistics, including travel, accommodations, schedules, and on-site requirements.
• Partner with marketing and leadership to align event delivery with the audience, agenda, and brand experience.
• Coordinate staff, contractors, and volunteers, ensuring everyone understands their responsibilities.
• Lead setup, live event operations, and breakdown, resolving issues calmly and quickly.
• Coordinate accessibility needs, venue safety requirements, and contingency plans.
• Track expenses, reconcile invoices, and conduct post-event debriefs to improve future events.
• Work with local partners to coordinate logistics for international gatherings.

Skills

Event planning

Project management

Budgeting

Vendor negotiation

Attention to detail

Communication

Registration platforms

Job description

HITE events is seeking an organized, resourceful Event Operations Manager who can take an event from initial planning through on-site execution and final wrap-up.

You’ll own the operational details that make each experience run smoothly: timelines, budgets, venues, vendors, travel logistics, staffing, and attendee needs. This role supports 6–10 events per year across the HITE portfolio, including Scale With Stability Summit in Searcy, Arkansas.