Events Marketing Coordinator: Orchestrate High-Impact Events

HSO; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Bonus structure

Unlimited PTO

Benefits package including medical, D

401(k) with company match

Job summary

HSO is seeking an Events Marketing Coordinator to plan and execute conferences, trade shows, and customer events across the United States. You will manage logistics, partner with vendors, and support attendee registration while driving participation and engagement.

You will coordinate speaker logistics, maintain calendars and budgets, and ensure teams have required materials for event success. This role requires travel and a proactive, detail-oriented mindset to deliver high-quality experiences.

Qualifications

• 1–3 years of experience in marketing, events, project coordination, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated project management skills with the ability to manage multiple concurrent deadlines and initiatives.
• Strong written and verbal communication skills.
• Experience coordinating with internal stakeholders, vendors, or external partners.
• Willingness and ability to travel within the United States to support key events.
• Experience in B2B technology, professional services, or a related industry is preferred but not required.
• A proactive, solution-oriented mindset with a willingness to take ownership and drive execution.

Responsibilities

• Coordinate the execution of conferences, trade shows, customer events, executive programs, Microsoft-sponsored initiatives, and other field marketing activities across the U.S.
• Manage event logistics from planning through completion, including timelines, checklists, registrations, shipping, booth materials, signage, giveaways, and onsite requirements.
• Partner with vendors, venues, event organizers, and internal stakeholders to ensure events are delivered smoothly and on schedule.
• Support attendee registration, pre-event communications, and internal activation efforts that drive participation and engagement.
• Coordinate speaker logistics, presentation requirements, and session execution to ensure a seamless event experience.
• Maintain event calendars, budgets, documentation, and key deadlines to support effective planning and execution.
• Ensure Sales and Marketing teams have the information, materials, and resources needed to maximize event success.
• Support onsite event execution at priority programs, including booth setup, registration activities, and attendee experience management.
• Coordinate post-event lead processing and follow-up activities in partnership with Marketing Operations, Business Development Managers, and Sales teams.
• Track and report on key event metrics such as attendance, leads, meetings, and pipeline activity.
• Contribute to continuous improvement of event playbooks, processes, and execution standards.

Skills

Organization

Attention to detail

Logistics coordination

Communication

Cross-team collaboration

Adaptability

Proactive

Event execution

Job description

HSO is seeking an Events Marketing Coordinator to plan and execute conferences, trade shows, and customer events across the United States. You will manage logistics, partner with vendors, and support attendee registration while driving participation and engagement.

You will coordinate speaker logistics, maintain calendars and budgets, and ensure teams have required materials for event success. This role requires travel and a proactive, detail-oriented mindset to deliver high-quality experiences.