Global Event Operations Leader

Milken Institute; Miami (FL); Hybrid; USD 110,000 - 150,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan - 403b

Life Insurance

Paid Time Off

Family Leave

Fertility Support

Disability Insurance

FSAs

Travel opportunities

Professional development

Job summary

The Milken Institute is seeking an experienced Associate Director, Global Event Operations to oversee the planning and execution of high-profile events worldwide. This role will manage operational and logistical aspects across a diverse event portfolio.

The ideal candidate will have a strong background in event operations, vendor management, budget oversight, and large-scale logistics, with excellent communication and negotiation skills.

Qualifications

• Bachelor's degree required in a related field.
• 6+ years of experience in event operations or logistics management.
• Experience managing large-scale conferences (1,000+ attendees) and VIP meetings is essential.

Responsibilities

• Oversee end-to-end event logistics including venue selection, contracts, rooming, catering, and AV.
• Lead production timelines, staffing plans, and ensure milestones are met.
• Coordinate with internal teams to align operational plans with event objectives.
• Manage vendor relationships, negotiations, and service quality.
• Oversee registration and attendance tracking with stakeholders.
• Contribute to SOPs and stay current with industry trends.

Skills

Vendor management

Contract negotiations

Budget management

Project management

Communication skills

Event operations

Education

Bachelor's degree

Tools

Cvent

Salesforce

Excel

Outlook

PowerPoint

Asana

Airtable

Job description

The Milken Institute is seeking an experienced Associate Director, Global Event Operations to oversee the planning and execution of high-profile events worldwide. This role will manage operational and logistical aspects across a diverse event portfolio.

The ideal candidate will have a strong background in event operations, vendor management, budget oversight, and large-scale logistics, with excellent communication and negotiation skills.