Events Coordinator, Client & Brand Experiences

HITT Contracting Inc; Washington; Presencial; USD 67.000 - 87.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Performance-based bonuses

Premium health care coverage including

Employer-matched 401(k)

Wellness reimbursement program

Paid holidays and time-off

Other voluntary benefits and leave

Descripción de la vacante

HITT Contracting Inc. is seeking an Events Associate to support planning, coordination, and execution of large-scale internal and client-facing events across the enterprise. You will work with the Events team, Team Member Engagement, and Marketing to keep details organized and communications timely.

The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities in a fast-paced environment. Domestic travel and occasional after-hours events are required.

Responsabilidades

• Support the Events Manager in planning and executing HITT’s signature internal team member events, client experiences, project milestone celebrations, and other enterprise and regional programs.
• Help deliver groundbreakings, topping out ceremonies, grand openings, project tours, client gatherings, team member events, and other special experiences.
• Gather event requirements from project teams and internal stakeholders, helping translate objectives into organized and actionable event plans.
• Develop and maintain event briefs, project timelines, checklists, action items, production schedules, contact lists, and shared planning files.
• Coordinate event logistics, including registration, guest lists, invitations, attendee communications, signage, name badges, gifting, branded materials, equipment, and supplies.
• Build and maintain RSVP forms and registration trackers; monitor responses, resolve missing information, prepare attendance reports, and communicate updates to the event team.
• Draft and proofread save-the-dates, invitations, reminders, logistical emails, attendee instructions, internal updates, thank-you messages, and other event communications.
• Assist with vendor research, availability, proposal and quote collection, ordering, production schedules, shipment tracking, and day-to-day coordination under the direction of the Events team.

Descripción del empleo

HITT Contracting Inc. is seeking an Events Associate to support planning, coordination, and execution of large-scale internal and client-facing events across the enterprise. You will work with the Events team, Team Member Engagement, and Marketing to keep details organized and communications timely.

The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities in a fast-paced environment. Domestic travel and occasional after-hours events are required.