Global CEO Executive Assistant | Calendar & Travel Lead

Bakkt LLC; New York (NY); Presencial; USD 140.000 - 160.000; Jornada completa

Descripción de la vacante

Bakkt LLC is seeking a Senior Executive Assistant to manage the CEO’s calendar, communications, travel, and prep across global time zones. This in-office role collaborates with the Chief of Staff and Corporate Affairs to ensure timely follow-through.

The ideal candidate has 7+ years supporting senior executives in fast-paced environments, exceptional judgment, and the ability to anticipate needs, coordinate with internal teams, and protect confidential information.

Formación

• 7+ years of experience supporting a CEO or senior investment professional in a fast-paced global environment.
• Exceptional judgment, discretion and the ability to protect sensitive information.
• Highly organized with demonstrated ability to manage complex calendars and multiple time zones.
• Concise, polished written and verbal communication across senior executives, boards and partners.

Responsabilidades

• Triage communications across email and other channels; draft responses when appropriate.
• Own a complex calendar and international travel schedule; coordinate with teams and external partners.
• Prepare concise meeting briefs, materials and next steps; track decisions and action items.
• Handle expenses and required documentation in line with company policy.
• Anticipate information needs and scheduling conflicts before they arise.
• Exercise discretion on what to resolve, delegate or escalate across time zones.
• Coordinate with Chief of Staff on board, investor and leadership engagements; manage logistics.
• Coordinate select global events and visits to offices; liaise with internal teams and vendors.

Conocimientos

Calendar management

Travel coordination

Discretion

Executive communications

Time zone coordination

AI enthusiasm

Cross-functional collaboration

Descripción del empleo

Bakkt LLC is seeking a Senior Executive Assistant to manage the CEO’s calendar, communications, travel, and prep across global time zones. This in-office role collaborates with the Chief of Staff and Corporate Affairs to ensure timely follow-through.

The ideal candidate has 7+ years supporting senior executives in fast-paced environments, exceptional judgment, and the ability to anticipate needs, coordinate with internal teams, and protect confidential information.