Global CEO Assistant - Calendar, Travel & Coordination

Bakkt; Atlanta (GA); Vor Ort; USD 140.000 - 160.000; Vollzeit

Zusammenfassung

Bakkt seeks a Senior Executive Assistant to own the CEO’s operating rhythm across calendar, communications, travel and preparation. This in-office role may be based in New York, Atlanta or Dubai, with the CEO working across global time zones and requiring discretion and independent judgment.

Responsibilities include triaging communications, managing a complex calendar, preparing briefs, tracking decisions and expenses, and coordinating with the Chief of Staff and corporate affairs on board and

Aufgaben

• Triage communications across email and other channels, identify what needs the CEO’s attention, draft responses when appropriate, and keep consequential matters from falling through the cracks.
• Own a complex, constantly changing calendar and international travel schedule, allocate time to high-priority matters, resolve conflicts quickly and coordinate with the personal team and external partners.
• Prepare concise meeting briefs, relevant materials and clear next steps, track decisions and actions through completion, and handle expenses per company policy.
• Anticipate information needs, scheduling conflicts, travel requirements and stakeholder follow-ups before they become urgent.
• Exercise discretion and independent judgment about what to resolve, delegate or escrow, maintaining responsiveness across time zones including outside normal hours.
• Partner with the Chief of Staff and VP of Corporate Affairs on board, investor and leadership engagements, coordinating materials, logistics and timely follow-through.
• Coordinate select global events and hospitality with internal teams, ensuring the CEO’s commitments and guests are handled with care and precision.
• Support visits to global offices and liaise with office teams and vendors while focusing on the CEO’s highest-value priorities.

Jobbeschreibung

Bakkt seeks a Senior Executive Assistant to own the CEO’s operating rhythm across calendar, communications, travel and preparation. This in-office role may be based in New York, Atlanta or Dubai, with the CEO working across global time zones and requiring discretion and independent judgment.

Responsibilities include triaging communications, managing a complex calendar, preparing briefs, tracking decisions and expenses, and coordinating with the Chief of Staff and corporate affairs on board and