Senior Executive Assistant

Bakkt LLC; New York (NY); On-site; USD 140,000 - 160,000; Full time

Job summary

Bakkt LLC is seeking a Senior Executive Assistant to manage the CEO’s calendar, communications, travel, and prep across global time zones. This in-office role collaborates with the Chief of Staff and Corporate Affairs to ensure timely follow-through.

The ideal candidate has 7+ years supporting senior executives in fast-paced environments, exceptional judgment, and the ability to anticipate needs, coordinate with internal teams, and protect confidential information.

Qualifications

• 7+ years of experience supporting a CEO or senior investment professional in a fast-paced global environment.
• Exceptional judgment, discretion and the ability to protect sensitive information.
• Highly organized with demonstrated ability to manage complex calendars and multiple time zones.
• Concise, polished written and verbal communication across senior executives, boards and partners.

Responsibilities

• Triage communications across email and other channels; draft responses when appropriate.
• Own a complex calendar and international travel schedule; coordinate with teams and external partners.
• Prepare concise meeting briefs, materials and next steps; track decisions and action items.
• Handle expenses and required documentation in line with company policy.
• Anticipate information needs and scheduling conflicts before they arise.
• Exercise discretion on what to resolve, delegate or escalate across time zones.
• Coordinate with Chief of Staff on board, investor and leadership engagements; manage logistics.
• Coordinate select global events and visits to offices; liaise with internal teams and vendors.

Skills

Calendar management

Travel coordination

Discretion

Executive communications

Time zone coordination

AI enthusiasm

Cross-functional collaboration

Job description

About this position

Powering the next generation of global finance

About Us

Bakkt (NYSE: BKKT) is a regulated financial technology company building a financial operating system for the AI and token economy.
Through Bakkt Markets, Bakkt Agent and Bakkt Global, the Company operates regulated infrastructure for trading, stablecoin settlement and cross-border payments; intelligence and distribution capabilities for financial products; and strategic access to differentiated assets and global markets. Bakkt serves financial institutions, fintechs and consumer brands seeking to deliver trusted financial services at scale.

Bakkt is seeking a Senior Executive Assistant to own the CEO’s operating rhythm across calendar, communications, travel, preparation and follow-through. This in-office role may be based in New York, Atlanta or Dubai. The CEO works across global time zones, and the successful candidate will exercise sound judgment, anticipate needs and act independently while coordinating closely with the Chief of Staff, Corporate Affairs and the CEO’s personal team. Reasonable availability outside traditional office hours is required when business priorities demand it. The role may occasionally support other executives.

What You Will Own

• Triage communications across email and other communication channels. Identify what needs the CEO’s attention, draft responses when appropriate, and keep consequential matters from falling through the cracks.
• Own a complex, constantly changing calendar and international travel schedule. Allocate time to the highest-priority business matters, resolve conflicts quickly and coordinate seamlessly with the personal team and external partners.
• Prepare concise meeting briefs, relevant materials and clear next steps. Track decisions, commitments and action items through completion; handle expenses and required documentation accurately and in line with company policy.
• Operate ahead of the CEO by anticipating information needs, scheduling conflicts, travel requirements and stakeholder follow-ups before they become urgent.
• Exercise discretion and independent judgment about what to resolve, delegate or escalation. Maintain practical responsiveness across time zones, including for urgent matters outside normal working hours.
• Partner with the Chief of Staff and VP of Corporate Affairs on board, investor, leadership and other stakeholder engagements, coordinating materials, logistics and timely follow-through.
• Coordinate select global events and hospitality with the relevant internal teams, ensuring that the CEO’s commitments and guests are handled with care and precision.
• Support visits to global offices and liaise with office teams and vendors as needed, while keeping the focus on the CEO’s highest-value priorities.

Who You Are

• 7+ years of experience supporting a CEO, founder, senior investment professional or similarly demanding principal in a fast-paced, global environment.
• Exceptional judgment, discretion and trustworthiness. You can protect the CEO’s time, handle sensitive information and determine what warrants escalation without waiting for detailed instructions.
• Highly organized and composed under pressure, with a demonstrated ability to manage complex calendars, global time zones, multiple communication channels and competing priorities.
• You take ownership from request to resolution: you anticipate what is needed, follow up persistently and close loops with internal and external stakeholders.
• Technology-literate and enthusiastic about AI and automation. You use practical tools to improve scheduling, information management, meeting preparation and follow-through while checking outputs and protecting confidential information.
• A concise, polished communicator who can write on the CEO’s behalf, represent the office professionally and adapt to senior executives, board members, investors and external partners.
• An effective collaborator with the Chief of Staff, Corporate Affairs and personal team who shares information promptly and works across functions to keep work moving.
• Flexible and resilient in a high-intensity global role, with the ability to respond to urgent changes calmly and exercise good judgment about availability across time zones.
• You bring a service mindset, close attention to detail and the confidence to improve processes without losing sight of the work that must get done today.

Bakkt is devoted to having diversity in its workforce and is proud to be an equal opportunity employer. Bakkt does not make any employment decisions based on race, color, religion, sex, national origin, veteran status, disability, age, sexual orientation, gender identity or any other characteristic protected by law. Must successfully pass a post-offer background check and drug screen.

Actual compensation for all locations (New York, Atlanta, and Dubai) depends on location, experience, and qualifications. The role may also be eligible for an annual equity bonus, subject to the applicable plan and approval.

The pay range for this role is:
140,000 - 160,000 USD per year(New York Office)