Global CEO Executive Assistant - Calendar & Strategy Ally

Fall Creek®; Eugene (OR); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Company-Paid Life Insurance

Short-Term & Long-Term Disability

401K Plan with Company Match

Paid Time Off

Job summary

Fall Creek Farm & Nursery in Eugene, OR seeks a Senior Executive Assistant to the CEO. You will provide high‑level, confidential support, manage the CEO’s calendar, communications, and complex scheduling across global time zones, and coordinate meetings with the Board, shareholders, and leadership teams.

Responsibilities include travel planning, materials preparation, and Executive Office coordination. A bachelor’s degree and 5+ years supporting senior executives are required.

Qualifications

• Bachelor’s degree in Communications/Business Admin/Intl Relations or related field; 5+ years progressive admin experience, incl. 4+ years supporting senior executives.
• Experience managing executive calendars, communications, meetings, and domestic/international travel.
• Experience supporting executive leadership teams, governance processes, or similar functions preferred.
• Excellent written and verbal communication; ability to work across organizational levels and cultures.

Responsibilities

• Proactively manage and optimize the CEO’s calendar, priorities, commitments, and information flow.
• Coordinate across global time zones, cultures, and operating regions.
• Plan and coordinate meetings with Board, shareholders, and leadership teams; prepare agendas and materials.
• Draft and coordinate confidential executive correspondence and reports.
• Coordinate domestic and international travel and related logistics.
• Support executive events and special engagements; maintain Executive Office records.

Skills

Calendar Management

Travel Coordination

Executive Support

Confidentiality

Microsoft 365

Communication

Cross‑functional Collaboration

Education

Bachelor’s degree in Communications/Business Admin/Intl Relations

Tools

Outlook

Excel

PowerPoint

SharePoint

Teams

Job description

Fall Creek Farm & Nursery in Eugene, OR seeks a Senior Executive Assistant to the CEO. You will provide high‑level, confidential support, manage the CEO’s calendar, communications, and complex scheduling across global time zones, and coordinate meetings with the Board, shareholders, and leadership teams.

Responsibilities include travel planning, materials preparation, and Executive Office coordination. A bachelor’s degree and 5+ years supporting senior executives are required.