Executive Assistant to CEO & Board | Event Planning Pro

Mulberry Talent Partners; Portland (OR); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401k match

Paid holidays

Sick days

EAP

Job summary

Mulberry Talent Partners in Downtown Portland is seeking an experienced Executive Assistant to support a CEO, Executive Leadership Team, and Board of Directors. This high-visibility role combines concierge level administrative support with event planning and special projects.

You will manage calendars, travel, correspondence, prepare materials, coordinate board meetings, onboarding, and governance tasks. Strong communication, discretion, and the ability to handle multiple priorities are

Qualifications

• Associate degree or equivalent; business admin/communications preferred.
• 5+ years of executive administrative experience supporting CEO and board.
• Advanced MS Office 365 proficiency required.
• Strong written and verbal communication and governance support experience.
• Ability to travel for executive and board meetings.

Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Serve as a central point of contact for executive communications.
• Prioritize and manage incoming communications, correspondence, and requests on behalf of the CEO.
• Prepare, edit, proofread, and distribute executive communications, reports, presentations, and other materials for CEO, Executive Leadership Team and Board Members.
• Support Executive Leadership Team operations by coordinating meetings, communications, events, and administrative activities.
• Coordinate logistics, materials, communications, and meeting support for the Board of Directors and Board Committees.
• Assist with board member onboarding and governance-related administrative activities.
• Support board meetings, retreats, and special events through planning, coordination, and onsite assistance.
• Lead planning and execution of key organizational events, conferences, leadership meetings, and employee celebrations.
• Coordinate vendor relationships, event logistics, budgets, registrations, catering, facilities, and materials.
• Support cross-functional initiatives, special projects, and task-force activities assigned by executive leadership including organization wide surveys.
• Identify opportunities to improve administrative processes and enhance organizational efficiency.
• Serve as a Notary Public for organization.

Skills

Calendar management

Executive support

Event planning

Board governance support

Professional communication

Discretion & confidentiality

Vendor and stakeholder management

Education

Associate degree in Business Administration / Communications or related field

Tools

MS Office 365

Job description

Mulberry Talent Partners in Downtown Portland is seeking an experienced Executive Assistant to support a CEO, Executive Leadership Team, and Board of Directors. This high-visibility role combines concierge level administrative support with event planning and special projects.

You will manage calendars, travel, correspondence, prepare materials, coordinate board meetings, onboarding, and governance tasks. Strong communication, discretion, and the ability to handle multiple priorities are