Senior Executive Assistant to the CEO

Fall Creek®; Eugene (OR); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Company-Paid Life Insurance

Short-Term & Long-Term Disability

401K Plan with Company Match

Paid Time Off

Job summary

Fall Creek Farm & Nursery in Eugene, OR seeks a Senior Executive Assistant to the CEO. You will provide high‑level, confidential support, manage the CEO’s calendar, communications, and complex scheduling across global time zones, and coordinate meetings with the Board, shareholders, and leadership teams.

Responsibilities include travel planning, materials preparation, and Executive Office coordination. A bachelor’s degree and 5+ years supporting senior executives are required.

Qualifications

• Bachelor’s degree in Communications/Business Admin/Intl Relations or related field; 5+ years progressive admin experience, incl. 4+ years supporting senior executives.
• Experience managing executive calendars, communications, meetings, and domestic/international travel.
• Experience supporting executive leadership teams, governance processes, or similar functions preferred.
• Excellent written and verbal communication; ability to work across organizational levels and cultures.

Responsibilities

• Proactively manage and optimize the CEO’s calendar, priorities, commitments, and information flow.
• Coordinate across global time zones, cultures, and operating regions.
• Plan and coordinate meetings with Board, shareholders, and leadership teams; prepare agendas and materials.
• Draft and coordinate confidential executive correspondence and reports.
• Coordinate domestic and international travel and related logistics.
• Support executive events and special engagements; maintain Executive Office records.

Skills

Calendar Management

Travel Coordination

Executive Support

Confidentiality

Microsoft 365

Communication

Cross‑functional Collaboration

Education

Bachelor’s degree in Communications/Business Admin/Intl Relations

Tools

Outlook

Excel

PowerPoint

SharePoint

Teams

Job description

Fall Creek is creating a world with better blueberries through its friendly, collaborative team spread across the globe.

To help us accomplish this, we are seeking a qualified Senior Executive Assistant to the CEO. This position will be located in Eugene, OR.

The Fall Creek Senior Executive Assistant to the CEO will be a trusted partner in helping our CEO stay focused, prepared, and effective in a complex, global organization. This role will provide high-level executive support while coordinating across leadership, Board members, shareholders, and other key stakeholders.

What you'll do at Fall Creek:

In this role, you will provide proactive and confidential support to the CEO while helping manage priorities, communications, meetings, travel, and Executive Office commitments. You will work closely with leaders and stakeholders across the organization to keep information organized, priorities moving, and important commitments on track.

• Proactively manage and optimize the CEO's complex calendar, priorities, commitments, and information flow.
• Anticipate needs and resolve scheduling, logistical, informational, and information flow.
• Coordinate across global time zones, cultures, and operating regions.
• Coordinate executive leadership, Board, shareholder, and Family Council meetings, including agendas, materials, logistics, documentation, and follow-up.
• Track decisions, commitments, action items, owners and deadlines from executive meetings.
• Draft, edit, and coordinate confidential executive correspondence, presentations, reports, spreadsheets, research, and meeting materials.
• Gather and organize information from internal and external stakeholders to ensure materials are accurate, timely, and executive-ready.
• Coordinate domestic and international travel, itineraries, transportation, lodging, meetings, and other logistics.
• Support executive events, customer visits, company gatherings, and special engagements.
• Support administrative processes and maintain Executive Office records and resources.
• Safeguard confidential company, employee, shareholder, Board, and executive information with discretion and sound judgement.

What you bring to Fall Creek:

• Bachelor's degree in Communications, Business Administration, International Relations, or a related field, plus a minimum of five years of progressively responsible administrative experience, including at least four years supporting senior executives; or an equivalent combination of education and relevant progressive experience.
• Demonstrated experience managing executive calendars, communications, meetings, domestic and international travel, and competing priorities.
• Experience supporting executive leadership teams, governance processes, or similar organizational functions preferred.
• Strong organizational, project-management, and problem-solving skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills and the ability to interact professionally across organizational levels and cultures.
• Ability to exercise sound judgement, maintain confidentiality, anticipate needs, and work independently with minimal direction.
• Advanced proficiency with Microsoft 365, including Outlook, Work, Excel, PowerPoint, Teams, and SharePoint.
• Strong relationship-building skills and executive presence when working with executives, employees, Board members, shareholders, customers, and external stakeholders.
• Ability to coordinate complex activities across multiple stakeholders while maintaining clear ownership, priorities, deadlines, and follow-through.
• Oregon residency, a valid Oregon driver's license, and an acceptable driving record.
• Ability and willingness to travel up to 1%, including domestic and international travel.

Who is Fall Creek?

We’re a US-based company with a keen focus on blueberry genetics, plants, and grower support delivered to the world’s premier blueberry growers. From our humble beginnings in Lowell, Oregon more than 40 years ago, we now also have wholly-owned nurseries in Mexico, Peru, Spain, South Africa, Netherlands, Chile, China, and expanding nurseries in North Africa and Eastern Europe. Additionally, we have built a global team of the finest breeders, researchers, propagators and nursery professionals, grower support technicians, sales and customer service experts and more. We’re a deeply-planted link in a global chain, ready to serve our customers and our industry throughout North, Central, and South America, Greater Europe, Asia and Africa. Our mission is to serve the growers and to support the blueberry industry, helping to ensure growers maximize success through our delivery of the best genetics and plants, technical know-how and global market intelligence. To fulfill our mission, we focus on cultivating exceptional plants, building strong relationships and providing responsive customer service. This is all part of how we’re helping to build A World with Better Blueberries.

Fall Creek Farm & Nursery

offers a competitive salary and benefit package which includes health, vision, and dental insurance, paid time off, company-paid life insurance, short-term and long-term disability insurance, and 401K plan.

This position requires an executed confidentiality and non-solicitation agreement upon hire.

Employment offers are contingent on meeting our drug testing, background, and reference check standards.

EEO