Executive Site Admin & Events Coordinator – Houston

Lonza; Houston, Northern (TX, KY); Hybrid; Confidential; Full time

Job summary

Lonza in Houston, TX is seeking an experienced Administrative Assistant to support senior leaders with calendar management, travel arrangements, and confidential project tasks on a fully on-site basis.

Ideal candidates will have 5+ years of administrative experience, strong Microsoft 365 skills, and exceptional organizational abilities to thrive in a fast-paced environment. Relocation assistance is available for eligible candidates and families.

Qualifications

• Associate or Bachelor’s degree required.
• 5+ years of Administrative Assistance experience.
• Proficient with Microsoft 365 (PowerPoint, Word, Excel, Teams, CoPilot and Concur).
• Experience working independently with minimal supervision.
• Strong organizational and multitasking abilities.

Responsibilities

• Organize events, guest visits, and welcome visitors to the site.
• Coordinate and manage calendars for senior leaders and executives.
• Arrange complex travel plans and prepare meeting materials.
• Assist with pre-, during-, and post-meeting action item follow-up.
• Prepare executive presentations and provide confidential administrative support.
• Handle confidential information with discretion and professionalism.
• Support expense management and procurement needs as required.
• File and organize documents in electronic systems and maintain records.

Skills

Organizational skills

Independent worker

Interpersonal skills

Problem solving

Attention to detail

Education

Associate or Bachelor's degree

Tools

Microsoft 365

PowerPoint

Word

Excel

Teams

CoPilot

Concur Expenses

Job description

Lonza in Houston, TX is seeking an experienced Administrative Assistant to support senior leaders with calendar management, travel arrangements, and confidential project tasks on a fully on-site basis.

Ideal candidates will have 5+ years of administrative experience, strong Microsoft 365 skills, and exceptional organizational abilities to thrive in a fast-paced environment. Relocation assistance is available for eligible candidates and families.