Executive Assistant & Office Operations Lead

Submer; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid-friendly environment

International diversity

Flexible schedule

Job summary

Submer is seeking a highly organized Executive Assistant to support our senior leadership in Houston. This role blends executive support with day-to-day office operations, requiring a proactive partner who anticipates needs and maintains a welcoming, professional environment for employees, visitors, and customers.

You will manage calendars, travel, expenses, and meeting materials, while coordinating office logistics and events.

Qualifications

• 5+ years in EA, office manager, or similar role.
• Experience supporting C-level executives.
• Excellent written and verbal communication; discretion.

Responsibilities

• Provide dedicated executive support to two C-level executives.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements and expense reporting.
• Prepare presentations, meeting materials, and correspondence.
• Track action items and follow up to ensure timely completion.
• Oversee office operations and receptionist activities.

Skills

Calendar management

Executive support

Communication

Discretion

Office coordination

Travel planning

Tools

Microsoft Office

Outlook

Teams

Job description

Submer is seeking a highly organized Executive Assistant to support our senior leadership in Houston. This role blends executive support with day-to-day office operations, requiring a proactive partner who anticipates needs and maintains a welcoming, professional environment for employees, visitors, and customers.

You will manage calendars, travel, expenses, and meeting materials, while coordinating office logistics and events.