General Office Assistant 5-E7 (Digital Records GOA)

DGS Office of External Affairs; Lansing (MI); On-site; USD 35,000 - 52,000; Full time

Job summary

Michigan Department of Corrections, within the Digital Records Unit, seeks a General Office Assistant to provide administrative support for the electronic file storage operation. You will train Student Assistants, liaise between Central Office and facility staff, and coordinate training sessions while staying current with new file management systems and applications.

Responsibilities include assisting with scheduling, attending team meetings, and offering technical assistance to staff in using

Qualifications

• High school diploma or equivalent.
• Experience with administrative support (varies by position level).
• Experience with electronic records, document scanning, or document management systems.
• Ability to provide technical assistance and help others use computer applications.
• Experience creating or updating training materials and job aids.

Responsibilities

• Train and guide Student Assistants.
• Serve as liaison between Central Office and facility staff.
• Schedule training sessions for staff and students.
• Attend team meetings to stay current with new file management systems and applications.
• Assist with maintaining electronic file storage operations.

Skills

Administrative support

Training guidance

Technical assistance

Communication

Document management

Education

High school diploma

Tools

Document management systems

Office applications

Job description

This General Office Assistant position supports the Digital Records Unit within the Michigan Department of Corrections, providing administrative assistance to the electronic file storage operation. The role involves training and guiding Student Assistants, serving as a liaison between Central Office and facility staff, scheduling training sessions, and attending team meetings to stay current with new file management systems and applications.

Key qualifications:

• High school diploma or equivalent
• Experience with administrative support (amount varies by position level)
• Experience with electronic records, document scanning, or document management systems
• Ability to provide technical assistance and help others use computer applications
• Experience creating or updating training materials and job aids