General Office Assistant 5-E7 (Digital Records GOA)

State-of-Michigan; Lansing (MI); Hybrid; USD 32,000 - 52,000; Full time

Job summary

The Michigan Department of Corrections (MDOC) is situated in Lansing, Michigan, with a hybrid work arrangement after an initial in-person period. The role supports the Digital Records Unit and includes training Student Assistants, liaising with Central Office, and coordinating new file-keeping processes.

Educational requirements are high school level; multiple General Office Assistant levels indicate progressive administrative responsibilities and experience expectations.

Qualifications

• Educational level typically acquired through completion of high school.
• General Office Assistant 5: No specific type or amount of experience is required.
• General Office Assistant 6: One year of administrative support experience.
• General Office Assistant E7: Two years of administrative support experience, including one year equivalent to the intermediate level.

Responsibilities

• Support the Digital Records Unit and Student Assistants for electronic file storage operations.
• Train and guide Student Assistants with new implementations; act as liaison between Central Office and facility staff.
• Schedule training and provide training materials; follow up on post-training questions; attend team meetings for new file plans and applications.

Education

High school diploma or equivalent

Job description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

Provides support to the Digital Records Unit, and the Student Assistants for the electronic file storage operation within the Budget and Operations Administration Office of Research and Planning. Train and guide Student Assistants with new implementations, work as a liaison between Central Office and facility staff, schedule training and provide training materials, follow-up on any additional post training questions. Attend Team meetings for design and implementation of new file plans and applications to stay current and familiar with program changes.

View the job specification here. View the position description here.

Education

Educational level typically acquired through completion of high school.

Experience

• General Office Assistant 5: No specific type or amount of experience is required.
• General Office Assistant 6: One year of administrative support experience.
• General Office Assistant E7: Two years of administrative support experience, including one year equivalent to the intermediate level.

Work Location

This position is located in Lansing, Michigan and will require reporting in person for the first two weeks. After the initial training period, a hybrid work schedule may be approved that will allow work to be performed remotely up to 50% of the time with the other 50% of the work being performed in-person in Lansing. There is no option for this position to be fully remote or work to be performed in a different city/location so it will require commuting to Grandview Plaza in Lansing 50% each pay period.

Employment

Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.

As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.

Ethical Standards and Conduct (Note: you do not need to fill out the form)

Background Check

Certain positions may require a criminal history background check. To review the conditions of State of Michigan Employment, please click here.

Eligibility

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

Application Requirements

All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered.

Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date. (Un-official or web-based transcripts will not be accepted.) More information regarding what constitutes an official transcript can be found here. If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.