General Office Assistant

Villanova; Saint Augustine (FL); On-site; USD 11,000 - 16,000; Part time

Job summary

Villanova is seeking a General Office Assistant for the St. Augustine Center. This student position covers reception, mailings, data entry, and routine office tasks. You will support department activities, update forms, and assist with events during the 2026-2027 academic year.

Responsibilities include filing, scanning, supply replenishment, and helping with newsletters and campus tours for faculty hiring. Strong interpersonal skills and discretion are required.

Qualifications

• Good interpersonal skills required.
• Position requires interaction with students & faculty and other university employees.
• Ability to deal discreetly with sensitive information.

Responsibilities

• Reception and general office coverage at lunchtime.
• Replenish supplies, scanning and copying, mailings, filing.
• Data entry and filing of documents; general office support.
• Assist with department newsletter and alumni projects.
• Coordinate campus tours for faculty hiring; support department events.
• Update department forms (syllabi and roster cards showing office hours/schedules) each semester.

Skills

Interpersonal skills

Discretion

Customer service

Tools

Microsoft Office

Data entry

Job description

General Office Assistant

Position Information

Posting Number: 20260436V

Position Title: General Office Assistant

Posting Type: Student

Hours/week: 8 -10 hours/week

Eligibility: Work study preferred but open to all students

Semester: 2026-2027 Academic Year

Location: St. Augustine Center

Detailed Work Schedule: Reception and general office coverage at lunchtime, replenish supplies, scanning and copying, mailings, filing, data entry, alumni projects, assistance with department newsletter, campus tours for faculty hiring, help with set-up/clean-up of department events, updating department forms (professors’ syllabi and roster cards showing office hours/schedules) each semester, etc.

Number of positions: 1-2

Department: 185-Mathematics & Statistics

Contact Name: Maria Barrett

Contact Phone/Extension: 610-519-4850

Position Summary Information

Job Description Summary: Office work of any kind including scheduling appointments, internet research, office coverage, scanning, reception, mailings, filing, data entry, etc.

Requirements: Good interpersonal skills required. Position requires interaction with students & faculty and other university employees. Ability to deal discreetly with sensitive information.

Additional Information: The option is made available to accompany the chairperson at Fall Preview Day, Candidates Day or assisting at department events, such as Pi Day or DataFest Philly.

Physical Demands Summary: Sometimes the lifting of boxes is required usually unpacking reams of copy paper.

Wage Rate: $10.00/hour

Closing Date: Open Until Filled Yes

Posting Specific Questions

• Are you currently a registered Villanova student?
  • Yes
  • No
• Are you eligible for work study?
  • Yes
  • No
  • I don't know
• What is your availability? (days and times)

  (Open Ended Question)

• Have you ever worked on campus before? If “Y”, what department and semester/year?

  (Open Ended Question)

Optional Applicant Documents

Required Documents

• Cover Letter / Letter of Interest

Optional Documents

• Letters of Reference (uploaded by applicant)
• Resume / Curriculum Vitae