General Manager, HOA

associacareers; Woodbridge (VA); On-site; USD 115,000 - 125,000; Full time

Job summary

Legum and Norman is hiring an experienced HOA General Manager for its large-scale HOA community in Woodbridge, VA. The General Manager is an onsite role overseeing all office, administrative, and maintenance projects to include capital improvements. The GM serves as liaison among homeowners, the Board, committees, staff, and vendors.

Annual salary: $115K-$125K. The role requires 3+ years of association experience and CMCA/AMS/PCAM certification.

Qualifications

• 3+ years of community association experience.
• Willingness to obtain CMCA, AMS, or PCAM (company paid).
• Customer service driven and team oriented.
• Takes ownership and initiative; proactive communication.
• Ability to interpret financials and create budgets.
• Effective project management skills; prioritize multiple projects.
• Excellent communication skills.

Responsibilities

• Implement Board policy and directives within the management agreement.
• Walk the community; ensure maintenance and rules compliance.
• Issue violation notices and follow up for corrections.
• Meet homeowners, board members, staff, and contractors.
• Research inquiries in person, by phone, and email.
• Create and manage budgets; review financials and reserves.
• Submit RFPs; manage vendor selection and capital projects.
• Prioritize requests; coordinate on-site maintenance work.
• Prepare board packages; schedule monthly/annual meetings.
• Send weekly communications to homeowners about guidelines and events.
• Assist homeowners with architectural review forms.

Skills

Community association experience

Budget interpretation

Project management

Communication skills

Customer service

Initiative

Education

CMCA Certification

AMS Certification

PCAM Certification

Job description

Legum and Norman is hiring an experienced HOA General Manager for its large-scale HOA community in Woodbridge.

The General Manager is an onsite role overseeing all office, administrative, and maintenance projects to include capital improvements. The General Manager is the liaison among the homeowners, members of the Board of Directors, Committee Members, the association management staff, and maintenance vendors and contractors.
Daily responsibilities:

• Implement Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.
• Walk and inspect community. Ensure the community is well maintained and the Code, Compliance, Rules & Regulations are followed.
• Issues violation notices to homeowners and follow-up to ensure the correction was made.
• Meet and greet homeowners, residents, members of the Board of Directors, maintenance vendors and contractors.
• Research and respond to inquires in-person, by phone, and email.
• Data enter and update information in the database; record and track documents and information.
• Create and manage budgets; review financial reports, interpret Balance Sheet, Income Statement, Operating Expenses, and reserves.
• Submit RFPs, manage the bidding and vendor selection process, develop vendor relationships, and mange capital projects.
• Prioritize maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.
• Prepare board packages. Coordinate and schedule monthly and annual board meetings.
• Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events.
• Assist homeowners in completing architectural review forms and follow-up with homeowners on the Board’s decision.
• Other projects as assigned.

Annual salary: $115K-$125K.

• 3+ years of community association experience.
• Knowledge of the Association Board of Directors, the General Manager, and how those roles interface with the requests of homeowners.
• Willingness to obtain and maintain CMCA, AMS, or PCAM, company paid.
• Customer service driven and team oriented.
• Takes ownership and initiative. Proactive communication skills and forthcoming with ideas and solutions to improve processes, create efficiencies, and reduce expenses.
• Ability to interpret financials and create budgets, to include Balance Sheet, Income Statement, Operating Expenses, Reserve Study, Delinquency Reports, Variance Analysis, etc.
• Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.
• Excellent communication skills (written and spoken) with effective conflict resolution techniques.

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